Quality Administrator

Holderness Health

This job is now closed

Job summary

We are looking for a well organised and enthusiastic individual with strong communication skills to succeed in this new exciting role.

The post holder will provide conscience and diligent admin support for our large multi-site GP practice in completing timely and accurate checks on our prescription claims and medication purchasing invoices, as well as supporting our overall practice Finance function. The post holder will work within the Finance team and will strive to ensure accurate monthly submissions of prescription claims, to maximise practice income and ensure precise practice expenditure.

The post holder will have a proven track record in administration or finance support. An understanding of medication and administration in a Healthcare environment would be an advantage, however it is not essential.

20 hours per week.

The salary for this role is pro rata.

Main duties of the job

You should be detail oriented and used to working closely in a multi-disciplinary team.

You would have had experience working in a professional environment, where organisation, prioritising and managing deadlines were a key part of the role.

You should have good IT skills and must be able to maintain productivity in a busy office.

You will enjoy managing your own work load all while being supported by a larger experienced team.

You must hold a valid driving licence and have access to a vehicle as driving between our 7 sites is an essential part of the role.

About us

We are a large rural practice with over 35,000 patients. As a single-practice Primary Care Network, we have a wonderful opportunity to transform care for our patients. We operate from 7 locations across Holderness and this role will involve regular travel between all our sites. Our hard-working and dedicated team includes 23 GPs, an extensive multi-disciplinary team of healthcare professionals and a great patient services team.

We offer a welcoming practice environment, 25 days annual leave plus bank holidays, access to the NHS pension scheme and the chance of a lifetime to make an exceptional career move.

Date posted

03 October 2024

Pay scheme

Other

Salary

£11.44 to £11.55 an hour In line with Holderness Health Pay Policy

Contract

Permanent

Working pattern

Part-time

Reference number

A1637-10-2024

Job locations

Holderness Health

1501 Hedon Road

Hull

HU9 5NX

Church View Surgery

5 Market Hill

Hedon

Hull

HU12 8JE

Hodgson Lane Surgery

Hodgson Lane

Roos

Hull

HU12 0LF

Hedon Group Practice

4 Market Hill

Hedon

Hull

HU12 8JD

Hedon Group Practice

Chapel Lane

Keyingham

Hull

HU12 9RA

St Patrick's Surgery

St Patrick's Green

Patrington

Hull

HU12 0PF

St. Nicholas Surgery

Queen Street

Withernsea

HU19 2PZ

Job description

Job responsibilities

Reports toHead of Finance and Information

Prescription Quality Administration

Ensure timely collection of paper prescriptions from all Holderness Health sites and stored safely in agreed location

Check paper prescriptions to ensure correctly completed and endorsed

Liaise with Dispensary Manager to correct any errors or resolve any issues

Check clinical system for appropriate recording of claimable vaccinations and immunisations and correct any errors

Complete monthly submission of FP34 (month-end prescription submission)

Arrange courier collection of FP34 and paper prescriptions to ensure receipt at NHS BSA within specified time frame

Check and reconcile monthly drug invoices, highlighting specific personally administered (PA) medication for correct VAT treatment

Take ownership for the completion of a record of PA medication purchased

Provide support to other members of the Finance Team as and when required

Provide support to the wider teams within the practice to ensure that quality patient care is always prioritised

Reporting

Maintain effective records of activity and produce reports as required

Ensure personal workplan is up to date

Plan for annual leave

Report any concerns to Head of Finance and Information

Provide any agreed performance/activity data

This job description is intended to provide an outline of the key tasks and responsibilities only. There may be other duties required of the post-holder commensurate with the position.

This description will be open to regular review and may be amended to take into account development within the Practice. All members of staff should be prepared to take on additional duties or relinquish existing duties in order to maintain the efficient running of the Practice.