Data Administrator

Job description

Job responsibilities

The following are the core responsibilities of the data administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

a. Extracting the required data from clinical correspondence and Read Coding data onto SystmOne

b. Processing of EDTs (Electronic Discharge Transmissions)

c. Maintenance of registration links and handling of associated queries

d. Initiation of 30 days patient deductions

e. Maintenance of pathology reports

f. Processing of out of hours reports

g. Monitoring of generic email account ensuring that administrative emails are dealt with in a timely manner

h. Processing of incoming/outgoing records, ensuring new patient records are received electronically and imported onto the clinical system

i. Monitoring patient call and recall systems for Disease Management

j. Maintain effective security of data all times

k. Support the team in the effective use of searches, audits and recalls

l. Provide guidance in trouble shooting when requested

m. Act as a liaison between the practice and manage all fault reporting

n. Configure searches and interpret data for audit purposes

o. Summarising of patient notes

p. Initiate data quality improvement projects

q. Collate the required data for reporting purposes

r. Code results and upload data as required

s. Assist the Deputy Practice Manager in planning/administration of the annual Influenza vaccination campaign

t. Processing of temporary resident forms

Secondary Responsibilities

In addition to the primary responsibilities, the data administrator will be requested to:

a. Partake in audit as directed by the audit lead

b. Assist in the administration and coding of safeguarding documentation ensuring timescales are met as well as assist with queries regarding safeguarding matters.

c. Work alongside the Safeguarding Leads and provide administrative support for quarterly safeguarding meetings, undertaking necessary research prior to meetings as well as minute taking.

d. Assist in the preparation for Enhanced Services reporting (both manual and via CQRS)

e. Assist in the administration of the Frailty register working closely with the Care Co-ordinator

f. Assist in the administration/monitoring of QOF

g. Assist in the administration/monitoring of the Learning Disabilities Enhanced Service

h. Assist in the administration/monitoring of the Palliative Care register

i. Maintenance and submission of Friends and Family Test data

Person Specification

Qualifications

Essential

• Educated to GCSE level or equivalent
• GCSE Mathematics & English (C or above)
• IT qualifications

Skills

Essential

• Excellent communication skills (written and oral)
• Excellent IT skills (in particular Microsoft packages)
• Clear, polite telephone manner
• EMIS / SystmOne / Vision user skills
• Effective time management (Planning & Organising)
• Ability to work as a team member and autonomously
• Good interpersonal skills
• Problem solving & analytical skills
• Ability to follow policy and procedure

Personal qualities

Essential

• Polite and confident
• Flexible and cooperative
• Motivated
• Forward thinker
• High levels of integrity and loyalty
• Attention to detail
• Ability to work under pressure

Other criteria

Essential

• Flexibility to work outside of core office hours
• Disclosure Barring Service (DBS) check

Experience

Essential

• Experience of establishing effective office administrative systems
• Experience of working in a health care setting
• Experience of data analysis
• Experience of producing data for audits
• Experience of hosting meetings and associated preparation of reports/audits etc.

Desirable

• Experience of working with the general public
• Experience of working in a General Practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Long Bennington Medical Centre

Address

10 Valley Lane

Long Bennington

Newark

Nottinghamshire

NG23 5FR

Employer's website

https://www.longbenningtonmedicalcentre.nhs.uk/ (Opens in a new tab)