Garforth Medical Practice

Facilities Lead

The closing date is 06 March 2026

Job summary

This is a part-time position (24 hours per week), working Monday, Wednesday and Friday. Please note, the working days are non-negotiable.

The postholder will support the Operations Manager/Practice Business Manager in overseeing all aspects of practice facilities management across our sites.

The role includes motivating and managing staff, optimising efficiency through innovative ways of working, and supporting the Practice Manager in leading the team. This includes promoting Equality, Diversity and Inclusion (ED&I), Safety, Health, Environment and Fire (SHEF), quality improvement and continuous improvement initiatives.

The postholder will also uphold confidentiality, encourage collaborative working, support effective service delivery, contribute to learning and development, and ensure the practice remains compliant with CQC regulations and standards.

Main duties of the job

Premises & Contractors

Act as the primary contact for the cleaning contractor.
Act as a key contact for the landlords.
Liaise with external contractors for maintenance, servicing, and repair works.
Conduct internal building checks and audits across both premises.
Ensure the practical day-to-day operation of the buildings runs smoothly.
Order consumables and replacement items (e.g. kitchen equipment, office furniture, signage).
Arrange repairs and maintenance through suitably qualified contractors when required.

IT & Systems

Act as the main point of contact for IT issues, including faults, upgrades, and system requirements.
Support new starters by ensuring access to Practice IT systems as appropriate, including email accounts, shared mailboxes, and Smartcard access.

Compliance & Governance

Ensure all building, health and safety regulations are complied with by staff, visitors, and contractors.
Implement and maintain systems to ensure compliance with CQC regulations and standards.
Oversee Significant Event recording (LFPSE).
Support the development and review of Practice policies and procedures.
Work alongside the Practice Business Manager to maintain and update the Business Continuity Plan.
Liaise with the Practice Business Manager regarding third-party contractual agreements.

This role is integral to ensuring the safe, compliant, and efficient operation of the Practice environment.

About us

We are a fast-paced, well-established Practice with a large, highly skilled multidisciplinary team consisting of 5 Partners, 7 Salaried GPs, 1 Advanced Nurse Practitioner, 1 Practice Matron, 5 Nurses, 3 Healthcare Assistants, and 1 Phlebotomist, all supported by a dedicated non-clinical team.

Our Patient population is around 14,000

We operate across two sites in Garforth and Barwick, providing comprehensive care to our patient population. Although we are a large team, we pride ourselves on maintaining a supportive, close-knit working environment where collaboration and teamwork are highly valued.

We are committed to supporting our staff and offer access to the NHS Pension Scheme.

Date posted

18 February 2026

Pay scheme

Other

Salary

Depending on experience Depending on Experience

Contract

Permanent

Working pattern

Part-time

Reference number

A1536-26-0000

Job locations

Church Lane

Garforth

Leeds

LS25 1HB

Elmwood Surgery

Elmwood Lane

Barwick In Elmet

Leeds

LS15 4JX

Job description

Job responsibilities

The following are the core responsibilities of the Facilities Lead Role. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.

The Facilities Lead is responsible for:

a. Premises ensure that the buildings comply with all aspects of legislation and best practice including maintenance and cleanliness, health and safety, security and external contractor arrangements. Conduct monthly building checks

b. Act as primary contact to liaise with the cleaning contractor to ensure that all infection control standards are audited and maintained to a high standard

c. Act as a contact for the landlords of both Garforth Medical Centre and Beech House

d. Liaise with external contractors to ensure that the following are maintained:

Alarm tests, cleaners, electricians, gardeners, window cleaners, clinical waste & hygiene services, decorators, waste management company

e. Internal checks to include curtain checks/curtain changes. Weekly water cooler maintenance. Jayex board material and maintenance. POD maintenance. Self check in screen issues. Arrange equipment calibration. Photocopier contracts and monthly readings

f. Arranging repairs of faulty IT kit and requesting upgrades/additions as necessary including ECG set up, ICE, label printing, Dermatoscopes. Otoscopes/Ophthalmoscopes, Apollo software updates

g. Liaise with the Practice Business Manager for negotiation and renewal of 3rd party contractual arrangements, keeping costs low but without sacrificing quality

h. Ordering consumables and replacement items to ensure the smooth operation of the practice e.g kitchen equipment, office furniture, signage and arranging repair from a suitably qualified contractor when required.

i. Ensuring all building and health and safety regulations are complied with by staff, visitors and contractors. Report any breaches or concerns to the Operations Manager

j. Responsibility for the practical operation of the building including security and access, making sure new staff are fully briefed and staff trained on procedures

k. Support the development of policies and procedures where improvements can be made. Lead on GPIT projects

l. In conjunction with the Practice Business Manager, run the business continuity plan and keep this up to date and maintained relating to the continued smooth operation of the practice in the event of an emergency situation

m. Implementing systems to ensure compliance with CQC regulations and standards

n. Acting as a reference point for new starters to ensure that they have access to the Practice IT systems, as appropriate including email accounts, shared email accounts, smart card issues

o. Oversee Significant Event recording (LFPSE)

Secondary responsibilities

In addition to the primary responsibilities, the Facilities Lead may be requested to:

a. Ensure all staff are aware of the management of the premises, including health and safety aspects and undertake risk assessments and mandatory training as required

b. Identify trends and devise solutions to reduce risk and repeated occurrences of significant events

c. Support the Practice Business Manager in the reviewing and updating of practice policies and procedures

d. Support the practice and management team with continuous improvement and change initiatives