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Barnoldswick Medical Centre

Document Management Administrator

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This job is now closed

Job summary

DOCUMENT MANAGEMENT ADMINISTRATOR

PERMANENT WITH A 3 MONTH PROBATIONARY PERIOD

30 hours per week, to be worked over 5 days, between 8.30am and 4.30pm. We can accommodate some flexibility over start and finish times.

Salary scale - £11.44 per hour rising to £11.90 following a successful probationary period.

Main duties of the job

We are looking for a friendly, enthusiastic individual with excellent computer and communication skills to work as part of our practice admin team. Excellent MS Word processing skills and basic MS Excel skills are an essential requirement, along with, data entry experience and internet skills. Previous General Practice/NHS experience and knowledge of medical terminology and clinical coding would be a distinct advantage. The ideal candidate must have the ability to work to agreed timescales and targets whilst maintaining a high level of confidentiality. Cover for colleagues will be expected and flexibility is essential for this post.

About us

Barnoldswick Medical Centre is central to Barnoldswick. We have 6 GP's, 1x Advanced Nurse Practitioner, 4x Practice Nurses, 3x Health Care Assistants who together work with an extended clinical team from East Lancs PCN to provide good care to the local community. We are also a training practice helping the next generation of GP's.

We always take a lot of pride to ensure we are always offering an outstanding service.

Details

Date posted

08 October 2024

Pay scheme

Other

Salary

£11.44 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A1495-24-0002

Job locations

Barnoldswick Medical Centre

Park Road

Barnoldswick

Lancashire

BB18 5BG


Job description

Job responsibilities

Scanning of letters and relevant correspondence into the correct patient notes in a timely fashion.

Processing correspondence received electronically.

Extraction and coding of necessary data and test results from clinical correspondence and input into the electronic patient record; ensuring accuracy and compliance with Practice policy.

Ensure data is entered in a consistent manner, appropriately coded and dated; and under the appropriate headings. E.g. problem, examination, history etc.

Identify current/active; new and review episodes of problems and record appropriately.

Develop a good working knowledge of the clinical system.

Monitor the Documents section of EMIS Web Workflow Manager in the absence of the Practice Administrator.

Manage and maintain recall systems and produce mail merge recall letters for chronic disease clinics as required.

Booking in new patient notes.

Notifying hospitals of deaths.

Undertake validation of clinical registers as required.

Any other duties as requested by the Practice Manager.

Attend any training as requested by the Practice Manager.

This is not intended to be a comprehensive description of the duties of the post. These duties may be subject to change.

Job description

Job responsibilities

Scanning of letters and relevant correspondence into the correct patient notes in a timely fashion.

Processing correspondence received electronically.

Extraction and coding of necessary data and test results from clinical correspondence and input into the electronic patient record; ensuring accuracy and compliance with Practice policy.

Ensure data is entered in a consistent manner, appropriately coded and dated; and under the appropriate headings. E.g. problem, examination, history etc.

Identify current/active; new and review episodes of problems and record appropriately.

Develop a good working knowledge of the clinical system.

Monitor the Documents section of EMIS Web Workflow Manager in the absence of the Practice Administrator.

Manage and maintain recall systems and produce mail merge recall letters for chronic disease clinics as required.

Booking in new patient notes.

Notifying hospitals of deaths.

Undertake validation of clinical registers as required.

Any other duties as requested by the Practice Manager.

Attend any training as requested by the Practice Manager.

This is not intended to be a comprehensive description of the duties of the post. These duties may be subject to change.

Person Specification

Qualifications

Essential

  • GSCE English and Maths
  • Excellent word processing skills
  • Basic Excel skills

Desirable

  • ECDL or equivalent
  • AMSPAR medical secretarial qualification

Experience

Essential

  • General Practice/NHS experience
  • Data entry experience
  • Computer literate

Desirable

  • EMIS Web experience.
  • Medical Terminology knowledge
  • Clinical Coding experience
Person Specification

Qualifications

Essential

  • GSCE English and Maths
  • Excellent word processing skills
  • Basic Excel skills

Desirable

  • ECDL or equivalent
  • AMSPAR medical secretarial qualification

Experience

Essential

  • General Practice/NHS experience
  • Data entry experience
  • Computer literate

Desirable

  • EMIS Web experience.
  • Medical Terminology knowledge
  • Clinical Coding experience

Employer details

Employer name

Barnoldswick Medical Centre

Address

Barnoldswick Medical Centre

Park Road

Barnoldswick

Lancashire

BB18 5BG


Employer's website

https://www.barnoldswickmedicalcentre.co.uk/ (Opens in a new tab)

Employer details

Employer name

Barnoldswick Medical Centre

Address

Barnoldswick Medical Centre

Park Road

Barnoldswick

Lancashire

BB18 5BG


Employer's website

https://www.barnoldswickmedicalcentre.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Sara Richardson

sara.richardson@nhs.net

01282811911

Details

Date posted

08 October 2024

Pay scheme

Other

Salary

£11.44 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A1495-24-0002

Job locations

Barnoldswick Medical Centre

Park Road

Barnoldswick

Lancashire

BB18 5BG


Supporting documents

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