Payroll & Finance officer

Job description

Job responsibilities

Maintaining thorough familiarity with the relevant general practice payment regulations and requirements, and ensure that the implications of all amendments are understood and implemented.

Ensuring that all income is claimed/invoiced, received and banked.

Support the practice budget, manage and plan through provision of timely reports as agreed with the PM and the Partners.

Support to maximise NHS and private income through the PMS contract, Quality & Outcomes Framework (QOF), Enhanced Services, other national and local incentives, and advise on income generation initiatives.

Work with the Practice Manager to collate and submit in an agreed timescale with the accountants year-end figures promptly and liaise with the accountant.

Administer NHS Pension returns and payments within agreed timescales.

Administer payroll including checking hours worked, calculating pay, tax and pension contributions, starter/leaver forms and source documents are collated and submitted to our Payroll company in an accurate & timely manner.

Administer Inland Revenue returns and payments at required intervals.

Administer NHS Pension returns and payments within agreed timescales.

Oversee the completion of the following by the business administrator:

Monitor and reconcile income and expenditure and purchase ledger transactions

Invoicing income streams

Manage appropriate systems for handling and recording of cheques

Contract Management

To read and be aware of all the primary care contractual obligations, including;

Enhanced Services

Locally Commissioned Services

QOF (Quality Outcomes Framework)

GP Contract

Medicines Management and additional Services

Person Specification

Qualifications

Essential

• AAT Level Qualifications 2/3
• OR
• Significant experience and evidence of professional development

Desirable

• AAT Level 4
• GDPR trained

Experience

Essential

• Experienced in a book-keeping role
• Experience with and competent in using the Xero accounting package
• Experience of processing pay & pensions
• Substantial experience in using a computerised accounts system
• Experience of preparing and monitoring of budgets and preparation of year end accounts

Desirable

• Advanced Excel skills

knowledge & Skills

Essential

• Strong communication, interpersonal, and active listening skills
• Outstanding organisational skills
• Understanding and demonstration of professional standards and accountability
• Excellent IT skills, including spreadsheet, database, word processing and email skills
• Excellent written and oral communication skills to communicate effectively with suppliers and colleagues
• Excellent time management skills
• Comfortable working as part of a team
• Ability to work well under pressure and adapt to changing priorities
• Energetic, creative and driven, with a proactive and positive approach
• Methodical in approach
• Attention to detail & Accuracy
• Ability to work in a team
• Ability to enable understanding by coaching non-financial staff
• Meet requirements of DBS Check
• Ability to be flexible with working days with appropriate notice

Desirable

• Use of Iris Pay portal
• Use of Xero Accounts system
• Use of DEXT invoicing process
• MS Packages
• Internet & email
• SystmOne Clinical system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Monkfield Medical Practice

Address

Sackville Way

Great Cambourne

Cambridge

CB23 6HL

Employer's website

https://www.monkfieldpractice.co.uk (Opens in a new tab)