Finance Manager

Billinghay Medical Practice

This job is now closed

Job summary

Putting Patients First is at the heart of what we do at Billinghay Medical Practice. Do you share the same values? Then this exciting opportunity may be just what you are looking for.

Here at Billinghay Medical Practice, we have an exciting opportunity for a Finance Manager to join the team. We are looking for the right candidate to work 18-20 hours a week, alongside the Practice Manager. This role provides the option to work from home as well as in the Practice. The hours and days of work will be discussed at the interview.

Interviews are due to take place on week commencing 28th August 2023.

We are a forward thinking Practice, always putting patient medical care at the forefront of every decision. We are routinely in the top 10 for patient satisfaction in Lincolnshire.

Main duties of the job

The successful candidate will work alongside the Practice Manager and GP Partners to ensure the Practice operates in a profitable and cost-effective manner. They will be responsible for:

Management of bank accounts ensuring regular reconciliation of the bank statements.

Ensure all outgoing expenditure is paid in the given time frames and liaise with the correct providers to ensure all reimbursements are completed.

Work alongside the Practice accountants to ensure all the financial details are up to date and accurate to support the accounts.

Work alongside the payroll providers to ensure each months payroll is accurate and processed in a timely manner

About us

Billinghay Medical Practice is a rural and caring practice which provides a range of services for the 5,000 patients who are registered with us.

We have a skilled and experienced team comprising of 3 GPs, 3 Nurse Practitioners, Clinical Care Co-ordinator and an excellent nursing team. Alongside these we have a highly motivated and competent Reception / Administration and Dispensary teams.

We strive to ensure every patient receives excellent medical services from all members of staff within the Practice. We treat all patients and staff with dignity, independence, respect and honesty in an environment that is accessible, safe and friendly.

Date posted

31 July 2023

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

A1458-23-0002

Job locations

39 High Street

Billinghay

Lincoln

LN4 4AU

Billinghay Medical Practice

39 High Street

Billinghay

Lincoln

LN4 4AU

Job description

Job responsibilities

Duties and Responsibilities

Manage Practice finances, identifying and suggesting ways to help reduce expenditure

Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues

Management of bank accounts ensuring regular reconciliation of bank statements

Ensure invoices are paid within the given time frame

Create and send invoices for money owed to the Practice

Liaise with the Practice accountants

Maintain an effective system for the handling of petty cash and cheques

Prepare and send the monthly VAT return to HMRC

Balancing and processing script/dispensary income and the dispensary till

Submit year-end figures liaising with the organisations accountant

Manage the partners drawings

Collate and manage the employee pay run each month

Reconcile and manage the petty cash

Liaise with the NHS, ICB, PCN for re-imbursements including rent, water rates, council tax, etc.

General

Ensure all Practice records, (paper and IT) are accurate and updated in a timely manner

Ensure all statutory regulations, (e.g. Health & Safety, COSHH, etc) are implemented and adhered to at all times including being one the Practices fire wardens.

General housekeeping in the office

Attend and participate in staff and Practice meetings and in-house clinical training sessions

Any other reasonable duties as necessary

Job description

Job responsibilities

Duties and Responsibilities

Manage Practice finances, identifying and suggesting ways to help reduce expenditure

Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues

Management of bank accounts ensuring regular reconciliation of bank statements

Ensure invoices are paid within the given time frame

Create and send invoices for money owed to the Practice

Liaise with the Practice accountants

Maintain an effective system for the handling of petty cash and cheques

Prepare and send the monthly VAT return to HMRC

Balancing and processing script/dispensary income and the dispensary till

Submit year-end figures liaising with the organisations accountant

Manage the partners drawings

Collate and manage the employee pay run each month

Reconcile and manage the petty cash

Liaise with the NHS, ICB, PCN for re-imbursements including rent, water rates, council tax, etc.

General

Ensure all Practice records, (paper and IT) are accurate and updated in a timely manner

Ensure all statutory regulations, (e.g. Health & Safety, COSHH, etc) are implemented and adhered to at all times including being one the Practices fire wardens.

General housekeeping in the office

Attend and participate in staff and Practice meetings and in-house clinical training sessions

Any other reasonable duties as necessary

Person Specification

Experience

Essential

Experience of using Microsoft including Word and Excel
Booking keeping experience including reconciliation of bank statements, sales and purchase ledgers
Preparation of the VAT return

Desirable

Experience of completing a payroll
Experience working in a GP Practice

Qualifications

Essential

GCSE grade C or above in English
GCSE grade C or above in Maths

Desirable

Booking keeping qualification
Accountancy qualification

Skills

Essential

Excellent Communication skills (both written and oral)
Strong IT skills
Effective time management and able to plan and organise own workload
Ability to work as a team member and autonomously
Problem solving & analytical skills
Ability to follow policy and procedure

Person Specification

Experience

Essential

Experience of using Microsoft including Word and Excel
Booking keeping experience including reconciliation of bank statements, sales and purchase ledgers
Preparation of the VAT return

Desirable

Experience of completing a payroll
Experience working in a GP Practice

Qualifications

Essential

GCSE grade C or above in English
GCSE grade C or above in Maths

Desirable

Booking keeping qualification
Accountancy qualification

Skills

Essential

Excellent Communication skills (both written and oral)
Strong IT skills
Effective time management and able to plan and organise own workload
Ability to work as a team member and autonomously
Problem solving & analytical skills
Ability to follow policy and procedure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Billinghay Medical Practice

Address

39 High Street

Billinghay

Lincoln

LN4 4AU

Employer's website

https://billinghaymedicalpractice.co.uk/ (Opens in a new tab)

Employer details

Employer name

Billinghay Medical Practice

Address

39 High Street

Billinghay

Lincoln

LN4 4AU

Employer's website

https://billinghaymedicalpractice.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Rachel Eaton

rachel.eaton3@nhs.net

Date posted

31 July 2023

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

A1458-23-0002

Job locations

39 High Street

Billinghay

Lincoln

LN4 4AU

Billinghay Medical Practice

39 High Street

Billinghay

Lincoln

LN4 4AU

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