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Post Title: Finance Manager
Location: Based at Kensington Street but able to provide cover across all sites under the Partnership
Accountable to: Designated Management GP partner
Manages: no direct reports at present
Hours: Full time 37.5 hours
Key relationships: Partners, Practice Manager, practice staff, Primary Care Network Operational Manager and other Primary Care colleagues, Local medical Committee, Clinical Commissioning Group/Commissioners, Care Quality Commission, IT, accountants, and other suppliers
The Finance Manager will work particularly closely with the Practice Manager to ensure the Practice functions effectively
Main duties of the job
The Finance Manager is responsible to the Practice Partners for ensuring the practice is a sustainable business, by overseeing all business transactions, accessing all relevant claims and funds, and seeking additional earning and funding opportunities. The manager will work with Partners to develop the practice through effective business and financial management, continued development of income streams, the implementation of effective services contracts and responding to opportunities with business cases and proposals
Working with the Practice Manager, the Finance Manager will ensure the efficiency, effectiveness, and sustainability of the practice.
The Finance Manager is accountable to the partners through a designated Management Partner for managing the business planning and transactions of the practice on a day-to-day basis, ensuring services are maintained for patients at all four sites through estate management, effective business systems, accurate reporting, business/financial information and supplier contract management.
The Finance Manager will deliver against contracts and agreements for care and ensure all services rendered are claimed for.
At a time of considerable change and challenge for Primary Care the Finance Manager will have a particular responsibility in ensuring the continued development of the Practice through a thorough understanding of the funding regime for Primary Care, fully accessing income streams and identifying new opportunities for the organisation
We are a friendly, supportive and innovative training Practice in inner city Bradford. Kensington is based over 4 sites, so even with a main base you would have the opportunity to work across the sites for some diversity at times. We have a patient list size of approximately 23,500 delivering high quality care to our diverse group of patients. We are actively involved in our Primary Care Network.
We have a dedicated team of 7 GP Partners, GP Registrar and Foundation Year Doctor, ANP, ACP, Clinical Pharmacists, Pharmacy Technicians, Practice Nurses, HCAs, Receptionists and Administration teams.
Ensure effective budgeting and reporting to ensure up to date accounts available to support financial health of practice.
Ensure accurate budgeting and accountancy systems are maintained
Ensure payroll is run effectively
Maintain pensions records of all employed staff including GP Partners
Prepare accounts for accountants and ensure end of quarter and end of year returns are completed for pensions, tax and all financial systems
Manage financial aspects of employment for all staff and locum staff
Run payments systems for creditors and debtor management
Maintain banking systems
Ensure all financial processes are transparent and open for inspection
Demonstrate leadership and change management and support the capacity for both within teams
Support the Practice Manager in developing and implementing processes to support staff morale, to achieve good levels of staff development and retention
Present ideas and support others to develop areas for opportunity and effective functioning of the business
Practice Leadership Team meetings support Practice Manager to set agendas and make proposals to meetings; record appropriately for professional and business governance and follow up actions.
Lead for all estates management (four sites)
Carry out regular reviews and benchmarking of business aspects of the practice to identify areas of innovation, improvement, and development
Ensure the practice is delivering services in accordance with national and local regulation of primary care so that the practice can demonstrate achievement of relevant standards of care
Business governance - ensure the business is run in accordance with all guidelines and legislation e.g. health and safety, tax, finance etc.
Manage financial risk by carrying out risk assessments where necessary and maintaining risk registers with Practice Manager
Support Business Continuity Planning
Attend local and regional meetings as agreed with Managing Partner and Practice Manager to ensure effective understanding of existing and new opportunities and challenges
Work with IT suppliers to ensure effective use of all IT and telephony systems through configuration, reporting on usage and planning effective training with Practice Manager.
Identify and report to partners regularly on key performance indicators.
Where appropriate use local and national systems to benchmark the business aspects of the practice.
Ensure the business is appropriately insured for all relevant aspects, seeking quotes and comparisons as necessary.
Manage contracts for key services to ensure best service and value for money and maintain productive relationships with key service providers
Working with Practice Manager, attend, contribute to and feedback to partners on relevant locality and area meetings to support Primary Care Network and identify opportunities and threats.
Development of self
Assess own competence with input from partners and colleagues and actively seek development opportunities to ensure development to meet changing environment.
This job description is a reflection of the current position and may change in emphasis or detail in light of service and organisational developments.
Specific conditions of employment
Staff must not be patients of the practice, and nor should their immediate family members (parents, children/grandchildren, spouses/partners, siblings). This is to avoid any conflict of interest which would undermine the credibility of the Finance Manager.
Transport the post-holder must have access to flexible personal transport to ensure attendance at meetings elsewhere with minimum time spent travelling and occasionally at short notice.