Job summary
Post
Title: Finance Manager
Location: Based at
Kensington Street but able to provide cover across all sites under the
Partnership
Accountable to: Designated
Management GP partner
Manages: no direct reports at present
Hours: Full time 37.5 hours
Key relationships: Partners, Practice Manager, practice
staff, Primary Care Network Operational Manager and other Primary Care
colleagues, Local medical Committee, Clinical Commissioning
Group/Commissioners, Care Quality Commission, IT, accountants, and other
suppliers
The Finance
Manager will work particularly closely with the Practice Manager to ensure the
Practice functions effectively
Main duties of the job
The Finance Manager is responsible to the Practice Partners for ensuring the practice is a sustainable business, by overseeing all business transactions, accessing all relevant claims and funds, and seeking additional earning and funding opportunities. The manager will work with Partners to develop the practice through effective business and financial management, continued development of income streams, the implementation of effective services contracts and responding to opportunities with business cases and proposals
Working with the Practice Manager, the Finance Manager will ensure the efficiency, effectiveness, and sustainability of the practice.
The Finance Manager is accountable to the partners through a designated Management Partner for managing the business planning and transactions of the practice on a day-to-day basis, ensuring services are maintained for patients at all four sites through estate management, effective business systems, accurate reporting, business/financial information and supplier contract management.
The Finance Manager will deliver against contracts and agreements for care and ensure all services rendered are claimed for.
At a time of considerable change and challenge for Primary Care the Finance Manager will have a particular responsibility in ensuring the continued development of the Practice through a thorough understanding of the funding regime for Primary Care, fully accessing income streams and identifying new opportunities for the organisation
About us
We are a friendly, supportive and innovative training Practice in inner city Bradford. Kensington is based over 4 sites, so even with a main base you would have the opportunity to work across the sites for some diversity at times. We have a patient list size of approximately 23,500 delivering high quality care to our diverse group of patients. We are actively involved in our Primary Care Network.
We have a dedicated team of 7 GP Partners, GP Registrar and Foundation Year Doctor, ANP, ACP, Clinical Pharmacists, Pharmacy Technicians, Practice Nurses, HCAs, Receptionists and Administration teams.
Job description
Job responsibilities
Financial
Ensure
effective budgeting and reporting to ensure up to date accounts available to
support financial health of practice.
Ensure
accurate budgeting and accountancy systems are maintained
Ensure
payroll is run effectively
Maintain
pensions records of all employed staff including GP Partners
Prepare
accounts for accountants and ensure end of quarter and end of year returns are
completed for pensions, tax and all financial systems
Manage
financial aspects of employment for all staff and locum staff
Run
payments systems for creditors and debtor management
Maintain
banking systems
Ensure
all financial processes are transparent and open for inspection
Leadership
Demonstrate
leadership and change management and support the capacity for both within teams
Support
the Practice Manager in developing and implementing processes to support staff
morale, to achieve good levels of staff development and retention
Present
ideas and support others to develop areas for opportunity and effective
functioning of the business
Practice
Leadership Team meetings support Practice Manager to set agendas and make
proposals to meetings; record appropriately for professional and business
governance and follow up actions.
Business performance
Lead
for all estates management (four sites)
Carry
out regular reviews and benchmarking of business aspects of the practice to
identify areas of innovation, improvement, and development
Ensure
the practice is delivering services in accordance with national and local
regulation of primary care so that the practice can demonstrate achievement of
relevant standards of care
Business
governance - ensure the business is run in accordance with all guidelines and
legislation e.g. health and safety, tax, finance etc.
Manage
financial risk by carrying out risk assessments where necessary and maintaining
risk registers with Practice Manager
Support
Business Continuity Planning
Attend
local and regional meetings as agreed with Managing Partner and Practice
Manager to ensure effective understanding of existing and new opportunities and
challenges
Work
with IT suppliers to ensure effective use of all IT and telephony systems
through configuration, reporting on usage and planning effective training with
Practice Manager.
Identify
and report to partners regularly on key performance indicators.
Where
appropriate use local and national systems to benchmark the business aspects of
the practice.
Ensure
the business is appropriately insured for all relevant aspects, seeking quotes
and comparisons as necessary.
Manage
contracts for key services to ensure best service and value for money and
maintain productive relationships with key service providers
Working
with Practice Manager, attend, contribute to and feedback to partners on
relevant locality and area meetings to support Primary Care Network and identify
opportunities and threats.
Development of self
Assess
own competence with input from partners and colleagues and actively seek
development opportunities to ensure development to meet changing environment.
This job description is a
reflection of the current position and may change in emphasis or detail in
light of service and organisational developments.
Specific conditions of employment
Staff
must not be patients of the practice, and nor should their immediate family
members (parents, children/grandchildren, spouses/partners, siblings). This is
to avoid any conflict of interest which would undermine the credibility of the
Finance Manager.
Transport
the post-holder must have access to flexible personal transport to ensure
attendance at meetings elsewhere with minimum time spent travelling and
occasionally at short notice.
Job description
Job responsibilities
Financial
Ensure
effective budgeting and reporting to ensure up to date accounts available to
support financial health of practice.
Ensure
accurate budgeting and accountancy systems are maintained
Ensure
payroll is run effectively
Maintain
pensions records of all employed staff including GP Partners
Prepare
accounts for accountants and ensure end of quarter and end of year returns are
completed for pensions, tax and all financial systems
Manage
financial aspects of employment for all staff and locum staff
Run
payments systems for creditors and debtor management
Maintain
banking systems
Ensure
all financial processes are transparent and open for inspection
Leadership
Demonstrate
leadership and change management and support the capacity for both within teams
Support
the Practice Manager in developing and implementing processes to support staff
morale, to achieve good levels of staff development and retention
Present
ideas and support others to develop areas for opportunity and effective
functioning of the business
Practice
Leadership Team meetings support Practice Manager to set agendas and make
proposals to meetings; record appropriately for professional and business
governance and follow up actions.
Business performance
Lead
for all estates management (four sites)
Carry
out regular reviews and benchmarking of business aspects of the practice to
identify areas of innovation, improvement, and development
Ensure
the practice is delivering services in accordance with national and local
regulation of primary care so that the practice can demonstrate achievement of
relevant standards of care
Business
governance - ensure the business is run in accordance with all guidelines and
legislation e.g. health and safety, tax, finance etc.
Manage
financial risk by carrying out risk assessments where necessary and maintaining
risk registers with Practice Manager
Support
Business Continuity Planning
Attend
local and regional meetings as agreed with Managing Partner and Practice
Manager to ensure effective understanding of existing and new opportunities and
challenges
Work
with IT suppliers to ensure effective use of all IT and telephony systems
through configuration, reporting on usage and planning effective training with
Practice Manager.
Identify
and report to partners regularly on key performance indicators.
Where
appropriate use local and national systems to benchmark the business aspects of
the practice.
Ensure
the business is appropriately insured for all relevant aspects, seeking quotes
and comparisons as necessary.
Manage
contracts for key services to ensure best service and value for money and
maintain productive relationships with key service providers
Working
with Practice Manager, attend, contribute to and feedback to partners on
relevant locality and area meetings to support Primary Care Network and identify
opportunities and threats.
Development of self
Assess
own competence with input from partners and colleagues and actively seek
development opportunities to ensure development to meet changing environment.
This job description is a
reflection of the current position and may change in emphasis or detail in
light of service and organisational developments.
Specific conditions of employment
Staff
must not be patients of the practice, and nor should their immediate family
members (parents, children/grandchildren, spouses/partners, siblings). This is
to avoid any conflict of interest which would undermine the credibility of the
Finance Manager.
Transport
the post-holder must have access to flexible personal transport to ensure
attendance at meetings elsewhere with minimum time spent travelling and
occasionally at short notice.
Person Specification
Qualifications
Essential
- Development of self.
- Assess own competence with input from partners and colleagues and actively seek development opportunities to ensure development to meet changing environment.
- This job description is a reflection of the current position and may change in emphasis or detail in light of service and organisational developments.
Specific conditions of employment
Essential
- Staff must not be patients of the practice, and nor should their immediate family members (parents, children/grandchildren, spouses/partners, siblings). This is to avoid any conflict of interest which would undermine the credibility of the Business Manager.
- Transport the post-holder must have access to flexible personal transport to ensure attendance at meetings elsewhere with minimum time spent travelling and occasionally at short notice.
Person Specification
Qualifications
Essential
- Development of self.
- Assess own competence with input from partners and colleagues and actively seek development opportunities to ensure development to meet changing environment.
- This job description is a reflection of the current position and may change in emphasis or detail in light of service and organisational developments.
Specific conditions of employment
Essential
- Staff must not be patients of the practice, and nor should their immediate family members (parents, children/grandchildren, spouses/partners, siblings). This is to avoid any conflict of interest which would undermine the credibility of the Business Manager.
- Transport the post-holder must have access to flexible personal transport to ensure attendance at meetings elsewhere with minimum time spent travelling and occasionally at short notice.
