Medical Administrator

Rowan Tree Practice

The closing date is 27 March 2025

Job summary

The Phoenix Family Practice is looking for a bright and focused individual to review clinical correspondence coming into the practice, summarise and assess action needs.

Main duties of the job

This role will involve use of a clinical system (EMIS Web) and a document database (Docman 10).

You will be reviewing incoming patient correspondence (clinic letters from hospital, letters from patients and other care providers or organisations) and summarising them from an extensive list of codes.

You will be assessing if work does not require action, identifying new diagnoses and succinctly reflecting the content of all documents for a GP to review.

The ideal candidate will be patient and detail-oriented, capable of understanding the patients medical record and how the document they're looking at fits into that picture.

This work will also consider the patient's dignity, confidentiality and highlight concerns over safeguarding when needed.

About us

Phoenix Family Practice serves the population of Weybridge as their local GP surgery. We have a team of passionate and dedicate GPs, Nurses, Paramedics and Pharmacists that help provide patient facing services and a robust team of administrators who help patients navigate the care we offer and the care provided by the wider NHS system.

Date posted

06 January 2025

Pay scheme

Other

Salary

Depending on experience £13.50 - £14.50 per hour

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

A1404-MED-ADMIN

Job locations

Weybridge Health Centre

22 Church Street

Weybridge

Surrey

KT13 8DW


Job description

Job responsibilities

The role of a medical administrator at Phoenix Family Practice will involve:

-Reading and comprehending incoming medical correspondence (all forms of letters about a patient's health or care).

-Accurately summarising the correspondence using free text and a database of medical terms (SNOMED CT) and committing this to the patient's medical record.

-Briefly assessing the correspondence against the patient's medical record, using EMIS Web and Docman 10

-Safely identifying non-actionable correspondence and appropriately forwarding on all other documents to our medical team.

Job description

Job responsibilities

The role of a medical administrator at Phoenix Family Practice will involve:

-Reading and comprehending incoming medical correspondence (all forms of letters about a patient's health or care).

-Accurately summarising the correspondence using free text and a database of medical terms (SNOMED CT) and committing this to the patient's medical record.

-Briefly assessing the correspondence against the patient's medical record, using EMIS Web and Docman 10

-Safely identifying non-actionable correspondence and appropriately forwarding on all other documents to our medical team.

Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths
  • Educated to an A Level/NVQ Level 3

Desirable

  • ICD 10 Accreditation

Experience

Essential

  • Previous experience in a detail-oriented administrative role
  • Experience in a health or care setting

Desirable

  • Use of EMIS Web
  • Use of Docman 10
  • Knowledge of SNOMED CT / ICD10
Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths
  • Educated to an A Level/NVQ Level 3

Desirable

  • ICD 10 Accreditation

Experience

Essential

  • Previous experience in a detail-oriented administrative role
  • Experience in a health or care setting

Desirable

  • Use of EMIS Web
  • Use of Docman 10
  • Knowledge of SNOMED CT / ICD10

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Rowan Tree Practice

Address

Weybridge Health Centre

22 Church Street

Weybridge

Surrey

KT13 8DW


Employer's website

https://www.rowantreepractice.org.uk/ (Opens in a new tab)

Employer details

Employer name

Rowan Tree Practice

Address

Weybridge Health Centre

22 Church Street

Weybridge

Surrey

KT13 8DW


Employer's website

https://www.rowantreepractice.org.uk/ (Opens in a new tab)

For questions about the job, contact:

Operations Manager

Mr Kyle Barrett

kyle.barrett1@nhs.net

01932505236

Date posted

06 January 2025

Pay scheme

Other

Salary

Depending on experience £13.50 - £14.50 per hour

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

A1404-MED-ADMIN

Job locations

Weybridge Health Centre

22 Church Street

Weybridge

Surrey

KT13 8DW


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