Job responsibilities
Job responsibilities
Key Responsibilities
Financial Management
Manage and reconcile accounts payable and receivable.
Oversee bank reconciliations and account management.
Prepare and analyse financial reports.
Assist with budgeting and financial planning.
Ensure compliance with tax regulations and financial
reporting standards.
Payroll Processing
Process payroll accurately and timely.
Manage employee benefits and deductions, including NHS
Pension.
Ensure compliance with employment laws and regulations.
Data Entry and Record-Keeping.
Maintain accurate and up-to-date financial records.
Input data into accounting software and systems.
Administrative Support
Provide administrative support to the Practice Director,
Practice Manager and partners.
Liaise with external financial professionals and suppliers.
Assist with financial audits and reviews.
IT Proficiency
Demonstrate proficiency in accounting software and other
relevant financial tools.
Troubleshoot IT issues related to financial systems.
Stay updated on industry best practices and technological
advancements.
Compliance and Ethics
Adhere to strict confidentiality standards and data
protection regulations.
Maintain ethical standards and professional conduct.
Ensure compliance with all relevant financial regulations
and accounting principles.
Additional Responsibilities:
Assist Practice Director with tasks as needed.
Contribute to a positive and collaborative work environment.
Qualifications and Skills
Proven experience in bookkeeping or accounting.
Strong knowledge of accounting principles and practices.
Proficiency in accounting software (e.g., QuickBooks, Iris
Payroll).
Excellent organizational and analytical skills.
Attention to detail and accuracy.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Generic
responsibilities
All staff at Queen Square Medical Practice have a duty to
conform to the following:
Equality,
Diversity & Inclusion (ED&I)
A good attitude and positive
action towards ED&I creates an environment where all individuals are able
to achieve their full potential. Creating such an environment is important
for three reasons: it improves operational effectiveness, it is morally the
right thing to do, and it is required by law.
Patients and their families have
the right to be treated fairly and be routinely involved in decisions about
their treatment and care. They can expect to be treated with dignity and
respect and will not be discriminated against on any grounds including age,
disability, gender reassignment, marriage and civil partnership, pregnancy
and maternity, race, religion or belief, sex or sexual orientation. Patients
have a responsibility to treat other patients and our staff with dignity and
respect.
Staff have the right to be
treated fairly in recruitment and career progression. Staff can expect to
work in an environment where diversity is valued and equality of opportunity
is promoted. Staff will not be discriminated against on any grounds including
age, disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Staff have a responsibility to ensure they treat our patients and their
colleagues with dignity and respect.
Safety, Health, Environment and Fire (SHEF)
This practice is committed to
supporting and promoting opportunities for staff to maintain their health,
well-being and safety. You have a duty to take reasonable care of health and
safety at work for you, your team and others, and to cooperate with employers
to ensure compliance with health and safety requirements. All personnel are
to comply with the Health and Safety at Work Act 1974, Environmental
Protection Act 1990, Environment Act 1995, Fire Precautions (workplace)
Regulations 1999 and other statutory legislation.
Confidentiality
This practice is committed to maintaining an outstanding confidential
service. Patients entrust and permit
us to collect and retain sensitive information relating to their health and
other matters pertaining to their care. They do so in confidence and have a
right to expect that all staff will respect their privacy and maintain
confidentiality at all times. It is essential that if the legal requirements
are to be met and the trust of our patients is to be retained, that all staff
protect patient information and provide a confidential service.
Quality & Continuous
Improvement (CI)
To preserve and improve the quality of our output, all personnel
are required to think not only of what they do, but how they achieve it. By
continually re-examining our processes, we will be able to develop and
improve the overall effectiveness of the way we work. The responsibility for
this rests with everyone working within the practice to look for
opportunities to improve quality and share good practice.
This practice continually strives to improve work processes which
deliver healthcare with improved results across all areas of our service
provision. We promote a culture of continuous improvement, where everyone counts,
and staff are permitted to make suggestions and contributions to improve our
service delivery and enhance patient care.
Induction training
On
arrival at the practice all personnel are to complete a practice induction
programme; this is managed by the Practice Manager.
Learning and development
The effective use of training and development is fundamental in
ensuring that all staff are equipped with the appropriate skills, knowledge,
attitude and competencies to perform their role. All staff will be required
to participate in, and complete mandatory training as required by the role, as
well as participating in the practices training programme. Staff will also
be permitted (subject to approval) to undertake external training courses
which will enhance their knowledge and skills, progress their career and
ultimately enable them to improve processes and service delivery.
Collaborative
working
All staff are to recognise the significance of collaborative
working. Teamwork is essential in multidisciplinary environments. Effective
communication is essential, and all staff must ensure they communicate in a way
that enables the sharing of information in an appropriate manner.
Service delivery
Staff at Queen Square Medical Practice must adhere to the
information contained within practice policies and regional directives,
ensuring protocols are always adhered to. Staff will be given detailed
information during the induction process regarding policy and procedure.
Security
The security of the practice is the responsibility of all personnel.
Staff must ensure they remain vigilant at all times and report any suspicious
activity immediately to their line manager. Under no circumstances are staff
to share the codes for the door locks with anyone and are to ensure that
restricted areas remain effectively secured.
Professional
conduct
At Queen Square Medical Practice, staff are required to dress
appropriately for their role.
Administrative staff will be provided with a uniform whilst clinical
staff must dress in accordance with their role.
Leave
All personnel are entitled to take leave. Line managers are to
ensure that all their staff are afforded the opportunity to take a minimum of
30 days leave each year, (inclusive of bank holiday allowances, pro rata for
part time staff) and should be encouraged to take all their leave
entitlement.
