Job summary
Job summary
Queen Square Medical Practice- Medical Secretary required to cover maternity leave with a possibility to extend contract for a busy independent City Centre Practice.
We are looking to recruit a Medical Secretary to work 32 hours per week.
Hours will be between:
Monday 8am-5pm
Tuesday 8am-5pm
Wednesday 8am-5pm
Thursday 8am-5pm
Friday 8am-5pm
Specific duties and responsibilities:
To work as part of a team to provide a secretarial and administration service to the practice
To be responsible for logging onto the electronic patients record and record all referral activity and other information as required.
To liaise with hospitals and other organisations as required
To provide secretarial and administrative cover in the absence of other staff
Such other duties as of a comparable nature as may be required ,in consultation with the Practice Director/Practice Manager or the partners of the practice.
Main duties of the job
Applicants must be computer literate, possess good communication, verbal and written skills, accuracy to detail and confidentiality are essential at all times.
Awareness of the security of the building and contents with particular reference to the health and safety of self and colleagues reporting any problems to the nominated representative.
To take dictation, to audio type or copy and type referrals, letters, reports, information leaflets, presentations, posters etc.
Opening and distribution of mail , when required.
Franking of outgoing mail.
To update skills as through training/courses recommended by the Practice Director/Practice Manager
Dealing with refreshments as and when required
Photocopying, filing and any other administration as deemed necessary by Practice Director/Practice Manager.
Healthub reception duties as required
To familiarise yourself with the computer system within the practice to ensure you can record information on the practice computer system and to ensure you can carry out any other duties, such as reception work.
Any other duties as you may be reasonably requested for the smooth running of the practice.
Previous experience is desirable. Knowledge of EMIS web would be a great advantage as would the use of Docman and dictation systems.
Common sense and a good sense of humour are essential.
Advert may be closed early if we receive a lot of applications.
About us
Queen Square Medical Practice is a proudly independent, vibrant, friendly, and innovative practice. We have 8 GP partners and 5 associate GP's; nurse practitioners, pharmacists and paramedic practitioners who are supported by an excellent multi skilled nursing team and admin team. The management team work closely together.
In addition to normal GP services we run Sexual Health, Gynaecology, Fertility clinics. We are also an award winning lead research practice working in close alliance with other research active practices across the Morecambe Bay ICB footprint. All this offers lots of variety and an opportunity for growth and development to apply new skills.
We believe in strong clinical and management leadership with a clear emphasis on teamwork and adaptability to ensure a happy working environment and good work-life balance.
We work closely with local practices and other community partners whilst maintaining our independence. Our size and independence means we can offer a flexible supportive working environment in which staff have opportunities to develop and try new skills.
Join us and try something new!
Job description
Job responsibilities
To work as part of a team to provide a secretarial and administration service to the practice
To be responsible for logging onto the electronic patients record and record all referral activity and other information as required.
To liaise with hospitals and other organisations as required
To provide secretarial and administrative cover in the absence of other staff
Such other duties as of a comparable nature as may be required ,in consultation with the Practice Director/Practice Manager or the partners of the practice.
Main duties of the job
Applicants must be computer literate, possess good communication, verbal and written skills, accuracy to detail and confidentiality are essential at all times.
Awareness of the security of the building and contents with particular reference to the health and safety of self and colleagues reporting any problems to the nominated representative.
To take dictation, to audio type or copy and type referrals, letters, reports, information leaflets, presentations, posters etc.
Opening and distribution of mail , when required.
Franking of outgoing mail.
To update skills as through training/courses recommended by the Practice Director/Practice Manager
Dealing with refreshments as and when required
Photocopying, filing and any other administration
Healthub reception duties as required
To familiarise yourself with the computer system within the practice to ensure you can record information on the practice computer system and to ensure you can carry out any other duties, such as reception work.
Any other duties as you may be reasonably requested for the smooth running of the practice.
Previous experience is desirable. Knowledge of EMIS web would be a great advantage.
Common sense and a good sense of humour are essential.
Job description
Job responsibilities
To work as part of a team to provide a secretarial and administration service to the practice
To be responsible for logging onto the electronic patients record and record all referral activity and other information as required.
To liaise with hospitals and other organisations as required
To provide secretarial and administrative cover in the absence of other staff
Such other duties as of a comparable nature as may be required ,in consultation with the Practice Director/Practice Manager or the partners of the practice.
Main duties of the job
Applicants must be computer literate, possess good communication, verbal and written skills, accuracy to detail and confidentiality are essential at all times.
Awareness of the security of the building and contents with particular reference to the health and safety of self and colleagues reporting any problems to the nominated representative.
To take dictation, to audio type or copy and type referrals, letters, reports, information leaflets, presentations, posters etc.
Opening and distribution of mail , when required.
Franking of outgoing mail.
To update skills as through training/courses recommended by the Practice Director/Practice Manager
Dealing with refreshments as and when required
Photocopying, filing and any other administration
Healthub reception duties as required
To familiarise yourself with the computer system within the practice to ensure you can record information on the practice computer system and to ensure you can carry out any other duties, such as reception work.
Any other duties as you may be reasonably requested for the smooth running of the practice.
Previous experience is desirable. Knowledge of EMIS web would be a great advantage.
Common sense and a good sense of humour are essential.
Person Specification
Qualifications
Essential
- Math and English GCSE at C or above
- General admin experience.
- computer/keyboard Skills
- Audio typing
- Reception/office/admin/service/dealing with customers/patients
- Communication skills
- Good written and verbal
- Methodical and organised
- Well motivated
- Calm
- Ability to listen
- Good team worker - flexible and reliable
- Ability to work under pressure
- Flexibility to cover colleagues
Desirable
- GCSE A levels or medical secretary qualification
- Evidence of continued personal development.
- Knowledge of clinical computer system preferably EMIS
- Use of telephone switchboard
- working with the public
- Spreadsheets
Person Specification
Qualifications
Essential
- Math and English GCSE at C or above
- General admin experience.
- computer/keyboard Skills
- Audio typing
- Reception/office/admin/service/dealing with customers/patients
- Communication skills
- Good written and verbal
- Methodical and organised
- Well motivated
- Calm
- Ability to listen
- Good team worker - flexible and reliable
- Ability to work under pressure
- Flexibility to cover colleagues
Desirable
- GCSE A levels or medical secretary qualification
- Evidence of continued personal development.
- Knowledge of clinical computer system preferably EMIS
- Use of telephone switchboard
- working with the public
- Spreadsheets
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
