Job summary
Due to rapid expansion, we are expanding our HR function and
are advertising for a full time HR Assistant in this forward-thinking
Organisation.
In this brand-new exciting role, you
will provide a full administrative HR support service. A focus will involve the recruitment of
candidates to work across various clinical and non-clinical staff groups from
paramedics to pharmacists, and community care workers and social prescribing link
workers.
You will be responsible for sourcing,
supporting, and guiding valuable candidates through our recruitment
process. You will have excellent writing skills to draft adverts and will organise
inductions, meet and greet new starters and be involved in each aspect of the
candidate journey, making this a varied and exciting role where there is plenty
of opportunity to gain new skills.
When you arent involved in the recruitment process you will
be providing exceptional administrative support to HR people related processes
throughout the full employee life cycle.
Interviews will be on Tuesday 11th October
Main duties of the job
Please see full Job Description in the supporting documents section
For an informal discussion regarding the role please email Sarah Chaloner - sarah.chaloner1@nhs.net, to arrange a convenient time to speak.
Interviews: Tuesday 11th October
About us
General Practice Alliance (GPA) is a small but growing GP Federation based in Northampton
leading the transformation of equitable healthcare across the town and beyond. The membership is a collective of 21 GP Practices and covers a patient
population of approx. 210,000.
Website : https://northantsgpalliance.com/
Our working environment is friendly and relaxed, and you can chose between a mixture of home and office based working.
In return for your fantastic people skills and hard work ethic we offer a unique set of rewards and benefits that you can make the most out
of:
- NHS Pension
- Employee Discount Schemes Youll have access
to a range of exclusive benefits such as the Blue Light Card which provides
members with access to over 15,000 discounts online and on the high street!
- Wellbeing Offer includes Employee
Assistance Programme, Wellbeing portal, feeling good app.
- Discounted Trilogy Supergold Membership
Package.
Job description
Job responsibilities
Primary Duties and Areas of
Responsibility
Recruitment and Onboarding
- Provide
an effective and accurate end to end support service to Recruiting Managers
with reference to their specific recruitment campaigns to include loading and publishing adverts with up-to-date role
descriptions, arranging, and inviting candidates to interviews, and being
available as required during the selection process.
- Produce offer letters, contracts of employment and new starter
packs, and act as a point of contact for all new starters prior to commencement
in employment.
- Ensure documentation including references, occupational health
checks and verification of identity are completed and recorded in an accurate
and efficient manner.
- Issue Disclosure and Barring Service links, ensuring correct and
timely completion. Upon return, record the disclosure, escalating any issues
arising which may cause concern in relation to the individuals employment.
- Organise and issue induction programmes and meet and greet new
starters on monthly induction days.
- Create an appropriate audit trail associated with recruitment and
changes to employee terms and conditions of employment.
- Enter all new starters pay information on the payroll system prior
to payroll cut off, and order ID badges for all new starters.
- Use appropriate methods to check and maintain employment
registration with the relevant professional bodies, and ensure all relevant
qualifications are stored on employees files.
General HR
- Maintain all HR records, ensuring up-to-date and GDPR compliant.
- Update internal databases (e.g. recording sick or maternity leave).
- Assist the Payroll Department by providing monthly relevant
employee information (e.g. leaves of absence, sick days and contractual changes).
- Ensure the HR information system is regularly updated and audited ensuring
all annual leave is correct and new starter information and changes to existing
employee information is entered in a timely fashion to meet departmental
deadlines.
- Ensure that employee files are fully complete and audited to in-house
standards and in line with Data Protection Legislation/CQC and ISO requirements.
- Take calls and queries from managers and staff by e-mail, phone or
in person in respect of general HR queries and to provide accurate, professional,
and timely responses, escalating queries where necessary.
- Work
on project and research tasks as prescribed by HR Manager.
- Generate
accurate and professionally presented general correspondence, including
letters, minutes, and reports.
- Undertake
general office duties including filing, photocopying and general administration
duties as required.
- Build
professional relationships with all stakeholders of the business.
Job description
Job responsibilities
Primary Duties and Areas of
Responsibility
Recruitment and Onboarding
- Provide
an effective and accurate end to end support service to Recruiting Managers
with reference to their specific recruitment campaigns to include loading and publishing adverts with up-to-date role
descriptions, arranging, and inviting candidates to interviews, and being
available as required during the selection process.
- Produce offer letters, contracts of employment and new starter
packs, and act as a point of contact for all new starters prior to commencement
in employment.
- Ensure documentation including references, occupational health
checks and verification of identity are completed and recorded in an accurate
and efficient manner.
- Issue Disclosure and Barring Service links, ensuring correct and
timely completion. Upon return, record the disclosure, escalating any issues
arising which may cause concern in relation to the individuals employment.
- Organise and issue induction programmes and meet and greet new
starters on monthly induction days.
- Create an appropriate audit trail associated with recruitment and
changes to employee terms and conditions of employment.
- Enter all new starters pay information on the payroll system prior
to payroll cut off, and order ID badges for all new starters.
- Use appropriate methods to check and maintain employment
registration with the relevant professional bodies, and ensure all relevant
qualifications are stored on employees files.
General HR
- Maintain all HR records, ensuring up-to-date and GDPR compliant.
- Update internal databases (e.g. recording sick or maternity leave).
- Assist the Payroll Department by providing monthly relevant
employee information (e.g. leaves of absence, sick days and contractual changes).
- Ensure the HR information system is regularly updated and audited ensuring
all annual leave is correct and new starter information and changes to existing
employee information is entered in a timely fashion to meet departmental
deadlines.
- Ensure that employee files are fully complete and audited to in-house
standards and in line with Data Protection Legislation/CQC and ISO requirements.
- Take calls and queries from managers and staff by e-mail, phone or
in person in respect of general HR queries and to provide accurate, professional,
and timely responses, escalating queries where necessary.
- Work
on project and research tasks as prescribed by HR Manager.
- Generate
accurate and professionally presented general correspondence, including
letters, minutes, and reports.
- Undertake
general office duties including filing, photocopying and general administration
duties as required.
- Build
professional relationships with all stakeholders of the business.
Person Specification
Job Circumstances
Essential
- Car driver/owner or reasonable alternative - able to meet the travel requirements of the post.
- Disclosure Barring Service (DBS) check.
Experience
Essential
- IT proficiency in Word, Excel, PowerPoint and Outlook.
- Proven administrative experience within a busy work environment and high-volume administrative role.
- Experience of working as part of a team.
- Previous experience of utilising, updating, and inputting information onto HR and/or information systems.
- High levels of attention to detail and accuracy.
- Excellent interpersonal communication skills including good written skills.
- Ability to build effective working relationships with internal and external stakeholders across a wide range of professional and managerial groups.
- Strong time management and resource planning skills and ability to work to priorities and deadlines.
- Commitment to continuous improvement for people, processes, procedures, and systems.
- Comprehensive working knowledge of Microsoft packages including Word, Excel, and PowerPoint.
- Resilient with the ability to cope under pressure.
- Ability to maintain confidentiality, discretion, and tact.
- Positive, adaptable, and flexible.
Desirable
- Previous experience of working in the NHS or Healthcare setting.
Qualifications
Essential
- A good standard of education including English and Maths GCSE or equivalent.
- Working towards Level 3 CIPD qualification or able to demonstrate a keen interest in HR and are looking for a role to start their career and provide a solid HR administration base.
Desirable
- Level 3 CIPD Qualification.
Person Specification
Job Circumstances
Essential
- Car driver/owner or reasonable alternative - able to meet the travel requirements of the post.
- Disclosure Barring Service (DBS) check.
Experience
Essential
- IT proficiency in Word, Excel, PowerPoint and Outlook.
- Proven administrative experience within a busy work environment and high-volume administrative role.
- Experience of working as part of a team.
- Previous experience of utilising, updating, and inputting information onto HR and/or information systems.
- High levels of attention to detail and accuracy.
- Excellent interpersonal communication skills including good written skills.
- Ability to build effective working relationships with internal and external stakeholders across a wide range of professional and managerial groups.
- Strong time management and resource planning skills and ability to work to priorities and deadlines.
- Commitment to continuous improvement for people, processes, procedures, and systems.
- Comprehensive working knowledge of Microsoft packages including Word, Excel, and PowerPoint.
- Resilient with the ability to cope under pressure.
- Ability to maintain confidentiality, discretion, and tact.
- Positive, adaptable, and flexible.
Desirable
- Previous experience of working in the NHS or Healthcare setting.
Qualifications
Essential
- A good standard of education including English and Maths GCSE or equivalent.
- Working towards Level 3 CIPD qualification or able to demonstrate a keen interest in HR and are looking for a role to start their career and provide a solid HR administration base.
Desirable
- Level 3 CIPD Qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
