Job summary
We are seeking a proactive and detail-oriented HR Administrator to join our friendly practice team at Newgate Medical Group.
You'll play a key role in supporting the employee lifecycle, from recruitment and onboarding to maintaining accurate HR records and supporting staff communications. This is a great opportunity to develop your HR career within a supportive and progressive primary care setting.
Main duties of the job
Support the recruitment and onboarding of staff
-
Maintain HR records and systems
-
Monitor absence and appraisals
-
Liaise with IT and Finance on staff changes
-
Be a first point of contact for day-to-day HR queries
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Provide HR administrative support to the Practice Manager and leadership team
About us
NMG is a single Practice PCN with over 30,000 patients. We are responsible for 4 care homes. We are involved in new projects to change the delivery of Primary Care. We are a training practice, welcoming medical students and registrars. We have an extremely cohesive, welcoming, well-established and diverse team, who provide the care to our patients to include: -
9 GP Partners.
4 pharmacists, 2 pharm techs, 4 ACP's, 1 ANP, 1 Physicians Associate , 8 care co-ordinators who are responsible and lead on vaccinations, home visits, care home reviews, health checks, cancer care, safeguarding, LD/SMI/SMD reviews, weight management, prescription & triage/access support.
Large reception team, IT team, secretarial team, HR team and Finance team to provide support.
Experienced nursing team, HCAs, phlebotomist and Diabetes specialist Advanced Practioner.
At Newgate medical Group, we are committed to fostering an inclusive and supportive environment where professionals can thrive. Joining our team means:
Access to continuous professional development opportunities.
Being part of a collaborative team dedicated to improving community health.
Competitive salary and benefits.
Flexible working arrangements, including occasional out-of-hours shifts.
Job description
Job responsibilities
Support recruitment processes
including advertising, arranging interviews, and liaising with candidates.
Assist with onboarding
including preparing offer letters, contracts, and coordinating induction
activities.
Maintain and update HR systems
and employee records.
Track staff absence and ensure
relevant documentation is completed.
Liaise with IT and Finance for
staff changes including starters, leavers, and role amendments.
Provide administrative support
for HR-related meetings including taking notes for welfare and return-to-work
meetings.
Support policy and document
updates as directed by the Practice Manager.
Ensure confidentiality and
accuracy in all work.
Maintain
up-to-date records for audits, inspections, and quality improvement.
Job description
Job responsibilities
Support recruitment processes
including advertising, arranging interviews, and liaising with candidates.
Assist with onboarding
including preparing offer letters, contracts, and coordinating induction
activities.
Maintain and update HR systems
and employee records.
Track staff absence and ensure
relevant documentation is completed.
Liaise with IT and Finance for
staff changes including starters, leavers, and role amendments.
Provide administrative support
for HR-related meetings including taking notes for welfare and return-to-work
meetings.
Support policy and document
updates as directed by the Practice Manager.
Ensure confidentiality and
accuracy in all work.
Maintain
up-to-date records for audits, inspections, and quality improvement.
Person Specification
Skills
Essential
- Strong IT skills, including MS Office & Outlook
- Proficient in using spreadsheets and databases
- Excellent written and verbal communication
- Able to maintain confidentiality and accuracy
- Effective organisation and time management skills
Desirable
- Familiarity with HRIS or NHS-specific systems
Qualifications
Essential
- GCSE Maths & English (Grade 4/C or above)
Desirable
- Level 3 HR Qualification
- Btec in Business Administration
Experience
Essential
- Experience in an administrative role
Desirable
- Previous experience in HR or healthcare setting
Personal Qualities
Essential
- Polite, confident, and professional
- Flexible and reliable
- Able to work independently and as part of a team
- High level of attention to detail
- Willingness to learn and develop
Person Specification
Skills
Essential
- Strong IT skills, including MS Office & Outlook
- Proficient in using spreadsheets and databases
- Excellent written and verbal communication
- Able to maintain confidentiality and accuracy
- Effective organisation and time management skills
Desirable
- Familiarity with HRIS or NHS-specific systems
Qualifications
Essential
- GCSE Maths & English (Grade 4/C or above)
Desirable
- Level 3 HR Qualification
- Btec in Business Administration
Experience
Essential
- Experience in an administrative role
Desirable
- Previous experience in HR or healthcare setting
Personal Qualities
Essential
- Polite, confident, and professional
- Flexible and reliable
- Able to work independently and as part of a team
- High level of attention to detail
- Willingness to learn and develop
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
