Job summary
Newgate Medical Group is a large GP Practice. We are currently seeking a Scanner/Data Quality Inputter to join our busy IT department.
We are looking for an organised, accurate, hardworking individual who is keen to learn and join our IT team. If you are calm and confident, have excellent communication skills, can work under pressure, maintaining composure with a sense of humour, love all things IT and are able to quickly gain new skills we would love to hear from you.
Newgate Medical Group (NMG) is a single practice Primary Care Network (PCN). Our objective is to improve health and wellbeing to more than 30, 000 residents in the Worksop area. Newgate PCN is an innovative, hardworking, forward looking organisation, providing high quality, integrated, patient focused NHS services. We achieve this by harnessing the collective knowledge, skills, experience and energy of our staff.
Main duties of the job
To provide an efficient and
responsive administration service within the Practice. Be responsible for
scanning of patient related documentation and attaching scanned documents to
the patients healthcare records. Review of clinical letters ensuring they are processed
appropriately, in line with protocols. Photocopying of documentation as
required. In addition, the post-holder will also support the multi-disciplinary
team, providing administrative support as required, in line with the needs of
the practice.
To be responsible for the
read-coding of relevant information into the patients electronic health care
records on Systmone clinical system, adhering to the Practice coding policy.
To be responsible for undertaking a wide
range of data inputting duties in support of the IT team.
To help with the day-to-day functionality of the
Practice IT systems. Duties can include
but are not limited to administration of databases, user accounts,
housekeeping, upgrades and general enquiries, ensuring all issues are resolved
or escalated in a timely manner.
About us
Newgate Medical Group (NMG) is a welcoming & busy single practice Primary Care Network (PCN) with over 30,500 patients.
We are a large Practice. We have an established team of 7 GP Partners, Locum GPs & a host of varied health professionals including pharmacists, nurses, ANP's, PA, Paramedics, Physiotherapist, Social Prescribing link worker, care co-ordinators & a large admin team.
You will form part of an existing team, working together to maintain a high quality service.
As part of welcoming you to our team you will receive 5 weeks holiday plus Bank holidays & entitlement to join the NHS pension scheme.
If you believe in the importance & effectiveness of providing excellent service and support where NMG & our patients need it, we would love to hear from you.
Job description
Job responsibilities
As a Scanner/Data Quality Inputter at NMG your duties will be varied as new processes and systems are introduced. The following are the core responsibilities for the role. There may be on occasion, a requirement to carry out other task; this will be dependent on factors such as workload and staffing levels:
a.
Review
all clinical letters ensuring they are processed appropriately, in line with
extant protocols
b.
File
and store records as required
c.
Photocopy
documentation as required
d.
Action
all personal work related incoming emails and mail in a timely manner
e.
Scanning
of patient related documentation and attaching scanned documents to patients
healthcare records
f.
Process
all correspondence received by the Practice on a daily basis onto the clinical
system using the Practice Protocol
g.
Receive
and process any incoming mail into the Practice system in a timely manner
h.
Distribute
clinical/non-clinical correspondence to Practice members
i.
Read
coding data on systmone
j.
Extracting
the required data from clinical correspondence and inputting the data into the
patients electronic healthcare record
k.
Coding
all secondary care hospital letters
l.
Maintaining
effective security of data at all times
m.
Support
the team in the effective use of the clinical system
n.
Provide
guidance in troubleshooting when requested
o.
Act
as a liaison between the Practice and manage all fault reporting
p.
Stay
up to date with the surgery services
q.
Uphold
confidentiality at all times
r.
Comply
with Practice Health and Safety Policy at all times
s.
Maintain
a clean, tidy, effective working area at all times
t.
Support
all staff with general administrative tasks as requested and approved by the
Senior IT Manager
In
addition to the primary responsibilities, the scanner/data quality inputter
person may be requested to:
a.
Review and update role related policy as required (in
conjunction with the Senior IT Manager)
b.
Stay up to date with all relevant protocols and policies
c.
Attend staff meetings, in house Best Meetings, Mandatory
training, Primary health Care team meetings as requested
d.
Support IT team, remaining professional at all times and
communicate effectively with your colleagues
e.
Assist in the administration and coding of safeguarding
documentation ensuring timescales are met
f.
To undertake and carry out any other reasonable
tasks/duties as requested by the Senior IT Manager or Management Team.
Job description
Job responsibilities
As a Scanner/Data Quality Inputter at NMG your duties will be varied as new processes and systems are introduced. The following are the core responsibilities for the role. There may be on occasion, a requirement to carry out other task; this will be dependent on factors such as workload and staffing levels:
a.
Review
all clinical letters ensuring they are processed appropriately, in line with
extant protocols
b.
File
and store records as required
c.
Photocopy
documentation as required
d.
Action
all personal work related incoming emails and mail in a timely manner
e.
Scanning
of patient related documentation and attaching scanned documents to patients
healthcare records
f.
Process
all correspondence received by the Practice on a daily basis onto the clinical
system using the Practice Protocol
g.
Receive
and process any incoming mail into the Practice system in a timely manner
h.
Distribute
clinical/non-clinical correspondence to Practice members
i.
Read
coding data on systmone
j.
Extracting
the required data from clinical correspondence and inputting the data into the
patients electronic healthcare record
k.
Coding
all secondary care hospital letters
l.
Maintaining
effective security of data at all times
m.
Support
the team in the effective use of the clinical system
n.
Provide
guidance in troubleshooting when requested
o.
Act
as a liaison between the Practice and manage all fault reporting
p.
Stay
up to date with the surgery services
q.
Uphold
confidentiality at all times
r.
Comply
with Practice Health and Safety Policy at all times
s.
Maintain
a clean, tidy, effective working area at all times
t.
Support
all staff with general administrative tasks as requested and approved by the
Senior IT Manager
In
addition to the primary responsibilities, the scanner/data quality inputter
person may be requested to:
a.
Review and update role related policy as required (in
conjunction with the Senior IT Manager)
b.
Stay up to date with all relevant protocols and policies
c.
Attend staff meetings, in house Best Meetings, Mandatory
training, Primary health Care team meetings as requested
d.
Support IT team, remaining professional at all times and
communicate effectively with your colleagues
e.
Assist in the administration and coding of safeguarding
documentation ensuring timescales are met
f.
To undertake and carry out any other reasonable
tasks/duties as requested by the Senior IT Manager or Management Team.
Person Specification
Qualifications
Essential
- - Educated to GCSE level or equivalent.
- - Knowledge of Microsoft Office packages eg. Word, excel & other IT skills acquired through training and practical experience.
Desirable
- - GCSE Mathematics & English (C/4 or above)
- - NVQ Level 2 in Health and Social Care
Experience
Essential
- - Experience of working with the general public.
- - Experience of administrative duties.
Desirable
- - Experience of establishing effective office administrative systems.
- - Experience of working in a health care setting.
Skills
Essential
- - Excellent communication skills (written and oral).
- - Strong IT skills.
- - Clear, polite telephone manner.
- - Competent in the use of Office and Outlook.
- - Effective time management (Planning & Organising).
- - Ability to work as a team member and autonomously.
- - Good interpersonal skills.
- - Problem solving & analytical skills.
- - Ability to follow policy and procedure.
Desirable
- - EMIS / Systmone / Vision user skills.
- - Understanding of clinical coding .
Other Requirements
Essential
- - Flexibility to work outside of core office hours.
- - Disclosure Barring Service (DBS) check.
Personal Qualities
Essential
- -Polite and confident.
- -Flexible and cooperative.
- -Motivated.
- - Forward thinker.
- - High levels of integrity and loyalty.
- - Sensitive and empathetic in distressing situations.
- - Ability to work under pressure.
Person Specification
Qualifications
Essential
- - Educated to GCSE level or equivalent.
- - Knowledge of Microsoft Office packages eg. Word, excel & other IT skills acquired through training and practical experience.
Desirable
- - GCSE Mathematics & English (C/4 or above)
- - NVQ Level 2 in Health and Social Care
Experience
Essential
- - Experience of working with the general public.
- - Experience of administrative duties.
Desirable
- - Experience of establishing effective office administrative systems.
- - Experience of working in a health care setting.
Skills
Essential
- - Excellent communication skills (written and oral).
- - Strong IT skills.
- - Clear, polite telephone manner.
- - Competent in the use of Office and Outlook.
- - Effective time management (Planning & Organising).
- - Ability to work as a team member and autonomously.
- - Good interpersonal skills.
- - Problem solving & analytical skills.
- - Ability to follow policy and procedure.
Desirable
- - EMIS / Systmone / Vision user skills.
- - Understanding of clinical coding .
Other Requirements
Essential
- - Flexibility to work outside of core office hours.
- - Disclosure Barring Service (DBS) check.
Personal Qualities
Essential
- -Polite and confident.
- -Flexible and cooperative.
- -Motivated.
- - Forward thinker.
- - High levels of integrity and loyalty.
- - Sensitive and empathetic in distressing situations.
- - Ability to work under pressure.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
