Job summary
A medical receptionist is the primary representative of our GP Practice. A medical receptionist will need to be capable of handling stressful situations at any given time in order to serve the patients.
We require someone with experience who can join our team and bring with them the above skills that will enhance the care we provide to our patients. Our patients are our forefront and we them to have a positive experience when they access health care provided by the surgery.
We are looking for a flexible number of hours to meet the needs of our practice and these can be discussed if successful at interview.
If this is you do not hesitate and apply and come and join our work family. This is a small practice with a small friendly team which supports each other to provide the best health care
Main duties of the job
The following are the core responsibilities of
the Receptionist. There may be, on occasion, a requirement to carry out other
tasks. This will be dependent upon factors such as workload and staffing
levels:
a.
Maintain
and monitor the practice appointment system
b.
Process
personal, telephone and e-requests for appointments
c.
Answer
incoming phone calls, transferring calls or dealing with the callers request
appropriately
d.
Signpost
patients to the correct service
e.
Initiating
contact with and responding to, requests from patients, team members and
external agencies
f.
Code
data on the clinical IT system
g.
Photocopy
documentation as required
h.
Data
entry of new and temporary registrations and relevant patient information as
required
i.
Input
data into patients healthcare records as necessary
j.
Direct
requests for information, i.e., SAR, insurance/solicitors letters and DVLA
forms to the administrative team
k.
Manage
all queries as necessary in an efficient manner
l.
Carry
out system searches as requested
m.
Maintain
a clean, tidy, effective working area at all times
n.
Monitor
and maintain the reception area and notice boards
o.
Support
all clinical staff with general tasks as requested
About us
The practice is a 3 GP Partner practice with a number of salaried GP's with 1 Health Care Assistant and 1 Practice Nurse.
Job description
Job responsibilities
To
be responsible for undertaking a wide range of reception duties and the
provision of general support to the multidisciplinary team. Duties can include, but are not limited to,
greeting and directing patients, effective use of the appointment system,
booking appointments, the processing of information and assisting patients as
required.
To act as the central point of contact for patients, be
responsible for the distribution of information, messages and enquiries for the
clinical team, liaise with multi-disciplinary team members and external
agencies such as secondary care and community service providers.
The following are the core responsibilities of
the Receptionist. There may be, on occasion, a requirement to carry out other
tasks. This will be dependent upon factors such as workload and staffing
levels:
a.
Maintain
and monitor the practice appointment system
b.
Process
personal, telephone and e-requests for appointments
c.
Answer
incoming phone calls, transferring calls or dealing with the callers request
appropriately
d.
Signpost
patients to the correct service
e.
Initiating
contact with and responding to, requests from patients, team members and
external agencies
f.
Code
data on the clinical IT system
g.
Photocopy
documentation as required
h.
Data
entry of new and temporary registrations and relevant patient information as
required
i.
Input
data into patients healthcare records as necessary
j.
Direct
requests for information, i.e., SAR, insurance/solicitors letters and DVLA
forms to the administrative team
k.
Manage
all queries as necessary in an efficient manner
l.
Carry
out system searches as requested
m.
Maintain
a clean, tidy, effective working area at all times
n.
Monitor
and maintain the reception area and notice boards
o.
Support
all clinical staff with general tasks as requested
Job description
Job responsibilities
To
be responsible for undertaking a wide range of reception duties and the
provision of general support to the multidisciplinary team. Duties can include, but are not limited to,
greeting and directing patients, effective use of the appointment system,
booking appointments, the processing of information and assisting patients as
required.
To act as the central point of contact for patients, be
responsible for the distribution of information, messages and enquiries for the
clinical team, liaise with multi-disciplinary team members and external
agencies such as secondary care and community service providers.
The following are the core responsibilities of
the Receptionist. There may be, on occasion, a requirement to carry out other
tasks. This will be dependent upon factors such as workload and staffing
levels:
a.
Maintain
and monitor the practice appointment system
b.
Process
personal, telephone and e-requests for appointments
c.
Answer
incoming phone calls, transferring calls or dealing with the callers request
appropriately
d.
Signpost
patients to the correct service
e.
Initiating
contact with and responding to, requests from patients, team members and
external agencies
f.
Code
data on the clinical IT system
g.
Photocopy
documentation as required
h.
Data
entry of new and temporary registrations and relevant patient information as
required
i.
Input
data into patients healthcare records as necessary
j.
Direct
requests for information, i.e., SAR, insurance/solicitors letters and DVLA
forms to the administrative team
k.
Manage
all queries as necessary in an efficient manner
l.
Carry
out system searches as requested
m.
Maintain
a clean, tidy, effective working area at all times
n.
Monitor
and maintain the reception area and notice boards
o.
Support
all clinical staff with general tasks as requested
Person Specification
Qualifications
Essential
- The following are the core responsibilities of the Receptionist. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
- a.Maintain and monitor the practice appointment system
- b.Process personal, telephone and e-requests for appointments
- c.Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
- d.Signpost patients to the correct service
- e.Initiating contact with and responding to, requests from patients, team members and external agencies
- f.Code data on the clinical IT system
- g.Photocopy documentation as required
- h.Data entry of new and temporary registrations and relevant patient information as required
- i.Input data into patients healthcare records as necessary
- j.Direct requests for information, i.e., SAR, insurance/solicitors letters and DVLA forms to the administrative team
- k.Manage all queries as necessary in an efficient manner
- l.Carry out system searches as requested
- m.Maintain a clean, tidy, effective working area at all times
- n.Monitor and maintain the reception area and notice boards
- o.Support all clinical staff with general tasks as requested
Experience
Essential
- Person specification Receptionist
- Qualifications
- Educated to GCSE level or equivalent
- GCSE Mathematics and English (C or above)
- Experience of working with the general public
- Experience of administrative duties
- Experience of working in a healthcare setting
- Excellent communication skills (written and oral)
- Strong IT skills
- Clear, polite telephone manner
- Competent in the use of MS Office applications
- Clinical IT system user skills
- Effective time management (planning and organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving and analytical skills
- Ability to follow policy and procedure
- Personal qualities
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
Person Specification
Qualifications
Essential
- The following are the core responsibilities of the Receptionist. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
- a.Maintain and monitor the practice appointment system
- b.Process personal, telephone and e-requests for appointments
- c.Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
- d.Signpost patients to the correct service
- e.Initiating contact with and responding to, requests from patients, team members and external agencies
- f.Code data on the clinical IT system
- g.Photocopy documentation as required
- h.Data entry of new and temporary registrations and relevant patient information as required
- i.Input data into patients healthcare records as necessary
- j.Direct requests for information, i.e., SAR, insurance/solicitors letters and DVLA forms to the administrative team
- k.Manage all queries as necessary in an efficient manner
- l.Carry out system searches as requested
- m.Maintain a clean, tidy, effective working area at all times
- n.Monitor and maintain the reception area and notice boards
- o.Support all clinical staff with general tasks as requested
Experience
Essential
- Person specification Receptionist
- Qualifications
- Educated to GCSE level or equivalent
- GCSE Mathematics and English (C or above)
- Experience of working with the general public
- Experience of administrative duties
- Experience of working in a healthcare setting
- Excellent communication skills (written and oral)
- Strong IT skills
- Clear, polite telephone manner
- Competent in the use of MS Office applications
- Clinical IT system user skills
- Effective time management (planning and organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving and analytical skills
- Ability to follow policy and procedure
- Personal qualities
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
