Job summary
Dove Valley Practice is looking to
recruit an additional administrative assistant to our team. The successful candidate should be
a hardworking, enthusiastic candidate with a good set of interpersonal skills. You
should be willing to learn and form part of an effective team.
The contract is for 16 hours per week plus any required overtime between
7.45am and 6.30pm Monday to Friday.
Main duties of the job
Collating, sorting, summarising and inputting patients' medical summaries onto the computer system.
Liaising with PCSE regarding quality data input.
Conducting searches on SystmOne.
Maintaining the recall system for cytology and entering the relevant codes
Accepting and coding new patients' medical records
Chasing up new patients' records that are incomplete or not received
Organising patient records and filing medical records as necessary.
Scanning hospital results/letters.
Dealing with
requests for copies of medical records.
Practice notices
and leaflets
Stationery stock
control
Assisting with medical
students
Dealing with referrals, post, pathology results and document management
Friends and
family test management
Liaising with IT
and computer suppliers etc.
Other tasks as appropriate to the role
About us
We are a long-standing practice, providing excellent quality care in the Barnsley area and rated as 'good' by the CQC. At the moment we have 11 GPs, 3 PAs, 1 ACP, as well as other staff who provide a wide range of services at 2 surgery sites
As well as a commitment to excellence in looking after our patients, we are also a teaching and training practice for medical students from the Sheffield Universities and GP trainees from the Barnsley Vocational Training Scheme.
Job description
Job responsibilities
Collating, sorting, summarising and inputting patients' medical summaries onto the computer system.
Liaising with PCSE regarding quality data input.
Conducting searches on SystmOne.
Maintaining the recall system for cytology and entering the relevant codes
Accepting and coding new patients' medical records
Chasing up new patients' records that are incomplete or not received
Organising patient records and filing medical records as necessary.
Scanning hospital results/letters.
Dealing with requests for copies of medical records.
Practice notices and leaflets
Stationery stock control
Assisting with medical students
Dealing with referrals, post, pathology results and document management
Friends and family test management
Liaising with IT and computer suppliers etc.
Other tasks as appropriate to the role
Job description
Job responsibilities
Collating, sorting, summarising and inputting patients' medical summaries onto the computer system.
Liaising with PCSE regarding quality data input.
Conducting searches on SystmOne.
Maintaining the recall system for cytology and entering the relevant codes
Accepting and coding new patients' medical records
Chasing up new patients' records that are incomplete or not received
Organising patient records and filing medical records as necessary.
Scanning hospital results/letters.
Dealing with requests for copies of medical records.
Practice notices and leaflets
Stationery stock control
Assisting with medical students
Dealing with referrals, post, pathology results and document management
Friends and family test management
Liaising with IT and computer suppliers etc.
Other tasks as appropriate to the role
Person Specification
Qualifications
Essential
- Highly motivated and willing to attend training
- Awareness of accountability of own role and other roles within the Practice
Desirable
- Experience of Microsoft Office
- NVQ qualified
Experience
Essential
- Reliable/Good attendance record
- Ability to work on own initiative and as part of a team
- Ability to work with attention to detail and accuracy
- Excellent communication skills (verbal & written)
- Ability to work effectively in a busy environment.
- Prepared to work overtime/flexible hours in accordance with the practice needs
Desirable
- Experience of working in primary care or an NHS setting
Person Specification
Qualifications
Essential
- Highly motivated and willing to attend training
- Awareness of accountability of own role and other roles within the Practice
Desirable
- Experience of Microsoft Office
- NVQ qualified
Experience
Essential
- Reliable/Good attendance record
- Ability to work on own initiative and as part of a team
- Ability to work with attention to detail and accuracy
- Excellent communication skills (verbal & written)
- Ability to work effectively in a busy environment.
- Prepared to work overtime/flexible hours in accordance with the practice needs
Desirable
- Experience of working in primary care or an NHS setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
