Medical Secretary

Quantock Vale Surgery

The closing date is 11 April 2025

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Job summary

We are looking for a Medical Secretary for 16 hours per week to support our clinical teams, we will consider a flexible working pattern to cover these hours. We are a busy GP Surgery supporting 6000 patients locally in our area.

Main duties of the job

Typing and audio-typing referral letters to hospitals and other healthcare providers using word processing software and the surgerys clinical systems.

Processing referrals using the Electronic Referral System (ERS) and Cinapsis system and keeping up to date with system changes.

Dealing with patient queries concerning referrals to secondary care / other healthcare providers.

Typing administrative letters and other documents when required using a range of software including word processing, publishing, database, and spreadsheet applications.

Updating patient records, including coding of entries and scanning of documents.

Maintaining strict confidentiality.

Providing holiday cover for the other medical secretary employed by the practice; and

Other secretarial and administrative ad hoc tasks required to support the effective and efficient day-to-day running of the surgery

About us

Quantock Vale Surgery is a dispensing partnership with three full-time doctors, supported by a nurse practitioner, the practice nursing team and administrative staff. Our aim is to provide the highest standard of medical care, with a friendly, courteous and professional approach.

Date posted

27 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A1097-25-0003

Job locations

Mount Street

Bishops Lydeard

Taunton

Somerset

TA4 3LH


Job description

Job responsibilities

Typing and audio-typing referral letters to hospitals and other healthcare providers using word processing software and the surgerys clinical systems.

Processing referrals using the Electronic Referral System (ERS) and Cinapsis system and keeping up to date with system changes.

Dealing with patient queries concerning referrals to secondary care / other healthcare providers.

Typing administrative letters and other documents when required using a range of software including word processing, publishing, database, and spreadsheet applications.

Updating patient records, including coding of entries and scanning of documents.

Maintaining strict confidentiality.

Providing holiday cover for the other medical secretary employed by the practice; and

Job description

Job responsibilities

Typing and audio-typing referral letters to hospitals and other healthcare providers using word processing software and the surgerys clinical systems.

Processing referrals using the Electronic Referral System (ERS) and Cinapsis system and keeping up to date with system changes.

Dealing with patient queries concerning referrals to secondary care / other healthcare providers.

Typing administrative letters and other documents when required using a range of software including word processing, publishing, database, and spreadsheet applications.

Updating patient records, including coding of entries and scanning of documents.

Maintaining strict confidentiality.

Providing holiday cover for the other medical secretary employed by the practice; and

Person Specification

Qualifications

Essential

  • Education to O Level / GCSE standard or equivalent

Desirable

  • Secretarial experience
  • Reception or patient/customer service experience
  • Primary Care experience
Person Specification

Qualifications

Essential

  • Education to O Level / GCSE standard or equivalent

Desirable

  • Secretarial experience
  • Reception or patient/customer service experience
  • Primary Care experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Quantock Vale Surgery

Address

Mount Street

Bishops Lydeard

Taunton

Somerset

TA4 3LH


Employer's website

http://www.quantockvalesurgery.nhs.uk/welcome,29687.htm (Opens in a new tab)

Employer details

Employer name

Quantock Vale Surgery

Address

Mount Street

Bishops Lydeard

Taunton

Somerset

TA4 3LH


Employer's website

http://www.quantockvalesurgery.nhs.uk/welcome,29687.htm (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Andy Adams

andy.adams3@nhs.net

Date posted

27 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A1097-25-0003

Job locations

Mount Street

Bishops Lydeard

Taunton

Somerset

TA4 3LH


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