Finance & HR Administrator

Arch Health CIC

The closing date is 04 April 2023

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Job summary

Arch Health CIC is a social enterprise (est 2016) delivering specialist healthcare to people experiencing homelessness and vulnerability in Brighton & Hove. We are a growing organisation with a very experienced local team who are committed to improving the health of the poorest fastest. We are looking for an outstanding candidate to join our team as a Finance & HR Administrator.

OPPORTUNITIES

- Support for career development in finance and/or HR through formal study towards professional qualifications

- Opportunity to develop payroll administration skills and experience

Main duties of the job

JOB PURPOSE

- To conduct day to day finance and HR administration tasks on behalf of Arch Health CIC

- To support the smooth running of Arch's St Georges Place office where the 4 members of the business team are based

About us

Arch is a place where people can receive specialist care and treatment from non-judgemental staff who are eager to help every person they meet in the surgery, in the hospital and in the community. We have learned how important it is to really get to know people, to understand their story and everything that has happened to them then we can deliver care which really does enable them to make progress towards happier and healthier futures.

Since winning the specialist primary healthcare contract for people experiencing homelessness in 2016 we have picked up some awards and recognition including achieving an outstanding rating in our first CQC inspection and being recognised as a Culture Leader for our positive working environment.

OUR VISION:

Arch Health CIC exists to explore every opportunity to improve the health and wellbeing of people who are homeless and vulnerable. We know that periods of homelessness can have a devastating impact on a persons life and we believe that excellent, caring, primary healthcare can prevent long term suffering and save lives.

OUR VALUES:

Equality & Fairness- Valuing and respecting all our patients, staff and partners.

Collaboration & Community -Working together, investing in our relationships with others.

Excellence & Curiosity -Striving for outstanding quality in our services and our organisation.

Honesty & Integrity -Being true to ourselves, our patients and our partners

Kindness & Humanity -Being joyful, respectful and compassionate in all our work

Date posted

08 March 2023

Pay scheme

Other

Salary

£22,500 to £25,000 a year

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

A1065-23-1018

Job locations

9 St. Georges Place

Brighton

BN1 4GB


Job description

Job responsibilities

-FINANCE

- Assisting with all aspects of finance administration, including but not limited to:

- Processing supplier invoices, supplier payments and issuing remittance advice notes. Producing sales invoices and pursuing any unpaid invoices. Entering staff credit card and petty cash expenses onto the finance system and ensuring all such expenditure is backed up by receipts

- Assisting the Finance & HR Manager with production of: monthly payroll; management accounts; project budget reports; and year end accounts

- Responding to finance queries and additional tasks relevant to effective financial administration and processes

-HR

- Assisting with all aspects of HR administration, including but not limited to:

- Recruitment: creation of job packs, managing job adverts and applications via NHS Jobs, arranging interviews. Assisting with all administrative aspects of onboarding new starters such as; issuing job offer letters and employment contracts, organising DBS checks and various other tasks as per Archs new starter checklist and processes

- Retention: offering administrative support to Line Managers, ensuring employee records are kept up to date, drafting employee letters, pulling together reports, assisting with the facilitation of various staff meetings and events

-ST GEORGES PLACE OFFICE ADMINISTRATION

- Regular stock check and ordering of supplies, such as; refreshments, stationery, cleaning supplies for the St Georges Place office

GENERAL

- Carry out day-to-day operations, including dealing with queries in a timely and effective manner

- Take responsibility for checking the accuracy of own work and always maintain strong attention to detail

- Work in accordance with Arch Health CIC values and core behaviours

- Show a commitment to equality in all areas of work and working relationships

- Be willing to undertake any other duties that may, within reason, be required from time to time for Arch Health CIC

Job description

Job responsibilities

-FINANCE

- Assisting with all aspects of finance administration, including but not limited to:

- Processing supplier invoices, supplier payments and issuing remittance advice notes. Producing sales invoices and pursuing any unpaid invoices. Entering staff credit card and petty cash expenses onto the finance system and ensuring all such expenditure is backed up by receipts

- Assisting the Finance & HR Manager with production of: monthly payroll; management accounts; project budget reports; and year end accounts

- Responding to finance queries and additional tasks relevant to effective financial administration and processes

-HR

- Assisting with all aspects of HR administration, including but not limited to:

- Recruitment: creation of job packs, managing job adverts and applications via NHS Jobs, arranging interviews. Assisting with all administrative aspects of onboarding new starters such as; issuing job offer letters and employment contracts, organising DBS checks and various other tasks as per Archs new starter checklist and processes

- Retention: offering administrative support to Line Managers, ensuring employee records are kept up to date, drafting employee letters, pulling together reports, assisting with the facilitation of various staff meetings and events

-ST GEORGES PLACE OFFICE ADMINISTRATION

- Regular stock check and ordering of supplies, such as; refreshments, stationery, cleaning supplies for the St Georges Place office

GENERAL

- Carry out day-to-day operations, including dealing with queries in a timely and effective manner

- Take responsibility for checking the accuracy of own work and always maintain strong attention to detail

- Work in accordance with Arch Health CIC values and core behaviours

- Show a commitment to equality in all areas of work and working relationships

- Be willing to undertake any other duties that may, within reason, be required from time to time for Arch Health CIC

Person Specification

Experience

Desirable

  • - Experience of working within a healthcare or charitable organisation
  • - At least 2 years experience of working in finance administration for a small to medium sized organisation
  • - Already holds or is working towards an AAT or similar qualification
  • - Experience of using Xero or Sage 50 or similar accounting platform
  • - Experience of working in an HR setting
  • - Experience of using BreatheHR or similar HR platform

Desirable Approach

Desirable

  • - Show a flexible and adaptable approach to work demands
  • - Ability to undertake a positive work life/balance
  • - Calm under pressure and professional at all times
  • - An enthusiastic and motivated individual

Desirable Skills and Competencies

Desirable

  • - Good communication skills
  • - Excellent Microsoft Office skills especially in Excel
  • - Creative and proactive approach to streamlining and improving processes
  • - Open to taking on increasing responsibilities within the team
  • - High attention to detail and high level of numeracy demonstrated
  • - Able to adhere to deadlines and effectively manage own workload
  • - Able to work under own initiative and with minimal supervision
Person Specification

Experience

Desirable

  • - Experience of working within a healthcare or charitable organisation
  • - At least 2 years experience of working in finance administration for a small to medium sized organisation
  • - Already holds or is working towards an AAT or similar qualification
  • - Experience of using Xero or Sage 50 or similar accounting platform
  • - Experience of working in an HR setting
  • - Experience of using BreatheHR or similar HR platform

Desirable Approach

Desirable

  • - Show a flexible and adaptable approach to work demands
  • - Ability to undertake a positive work life/balance
  • - Calm under pressure and professional at all times
  • - An enthusiastic and motivated individual

Desirable Skills and Competencies

Desirable

  • - Good communication skills
  • - Excellent Microsoft Office skills especially in Excel
  • - Creative and proactive approach to streamlining and improving processes
  • - Open to taking on increasing responsibilities within the team
  • - High attention to detail and high level of numeracy demonstrated
  • - Able to adhere to deadlines and effectively manage own workload
  • - Able to work under own initiative and with minimal supervision

Employer details

Employer name

Arch Health CIC

Address

9 St. Georges Place

Brighton

BN1 4GB


Employer's website

https://archhealthcare.uk/ (Opens in a new tab)

Employer details

Employer name

Arch Health CIC

Address

9 St. Georges Place

Brighton

BN1 4GB


Employer's website

https://archhealthcare.uk/ (Opens in a new tab)

For questions about the job, contact:

Finance & HR Manager

Pauline O'Connor

sxicb-bh.archrecruitment@nhs.net

01273003930

Date posted

08 March 2023

Pay scheme

Other

Salary

£22,500 to £25,000 a year

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

A1065-23-1018

Job locations

9 St. Georges Place

Brighton

BN1 4GB


Supporting documents

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