Job summary
An opportunity to work in an interesting and diverse role,
within the medical records team. This would be suitable for someone with previous administrative
experience and who is interested in a role within a healthcare setting. The role
involves processing of documentation received from patients and out of hours
services, as well as hospital settings which needs appropriate direction and
recording in the patients medical records.
In addition you will need to respond to patients requests for
documentation and assistance.
The role also involves applying clinical coding to the
patients record, (training will be provided), and therefore the candidate
needs to have excellent attention to detail.
Main duties of the job
The successful candidate needs to be able to demonstrate being
able to work with a variety of systems, and interacting with a variety of
teams. Attention to detail is key as you
will be dealing with patients medical data and the appropriate confidentiality
needs to be adhered to.
Good communication skills are required both inter-personal
and written, to ensure clarity in information provision. There will be times
where the role requires difficult communications to be made and the candidate
needs to also be able to handle those difficult situations.
The successful candidate needs to evidence good
organisational skills, and demonstrate ownership of their issues to conclusion.
The role involves a significant amount of computer work,
across a variety of systems, and therefore the candidate needs to be able show
their aptitude to learn numerous systems.
About us
Everyone at the practice works well together to provide high quality patient centered care to our community. We are a supportive team and we work to be cheerful and kind to our patients and each other.
Shipston Medical Centre is rated as outstanding by the CQC.
Job description
Job responsibilities
Provide and maintain high data quality via the
notes summarising and correspondence management processes
Correspondence
Management
Following protocols to filter incoming
correspondence to support reduction in GP workload.
Following protocols appropriately direct
documentation to the relevant clinician and/or team
To ensure that incoming patient information is
logged and summarised effectively and in a timely fashion
and
apply robust safety mechanisms for ensuring necessary actions are undertaken
Clinical
Coding
Accurately code clinical information, within 3
days of receipt of document
Medical
Records Management
Provide high quality, comprehensive notes
summarising.
Medical Reports
Production
of medical reports and related correspondence
Job description
Job responsibilities
Provide and maintain high data quality via the
notes summarising and correspondence management processes
Correspondence
Management
Following protocols to filter incoming
correspondence to support reduction in GP workload.
Following protocols appropriately direct
documentation to the relevant clinician and/or team
To ensure that incoming patient information is
logged and summarised effectively and in a timely fashion
and
apply robust safety mechanisms for ensuring necessary actions are undertaken
Clinical
Coding
Accurately code clinical information, within 3
days of receipt of document
Medical
Records Management
Provide high quality, comprehensive notes
summarising.
Medical Reports
Production
of medical reports and related correspondence
Person Specification
Experience
Desirable
- Previous experience of working with medical records, preferably
- including summarising
- Experience of working in a small team
- Experience of using the EMIS Web clinical system
- Experience of using Docman Document Management System
Additional criteria
Essential
- Careful and conscientious with an aptitude for attention to detail
-
- Ability to work to a high level of accuracy
- Ability to adapt to new processes and systems
- Computer literate with demonstrable administrative skills
- Evidence of high quality written and verbal communication skills
- Willingness and ability to work flexibly when required
- Ability to work on own initiative without supervision, resolving problems, prioritising workload and ensuring obligations are met.
- Understanding, and application of confidentiality and data protection regulations
Desirable
- Knowledge of Clinical coding
Qualifications
Essential
Desirable
Person Specification
Experience
Desirable
- Previous experience of working with medical records, preferably
- including summarising
- Experience of working in a small team
- Experience of using the EMIS Web clinical system
- Experience of using Docman Document Management System
Additional criteria
Essential
- Careful and conscientious with an aptitude for attention to detail
-
- Ability to work to a high level of accuracy
- Ability to adapt to new processes and systems
- Computer literate with demonstrable administrative skills
- Evidence of high quality written and verbal communication skills
- Willingness and ability to work flexibly when required
- Ability to work on own initiative without supervision, resolving problems, prioritising workload and ensuring obligations are met.
- Understanding, and application of confidentiality and data protection regulations
Desirable
- Knowledge of Clinical coding
Qualifications
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
