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Posterngate Surgery

Data Administration Team Leader

The closing date is 02 September 2025

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Job summary

We are recruiting for an efficient administration team leader to join our friendly team. The data administration team leader provides a crucial role leading our small team to ensure efficient operations within the department and maintain accurate patient records to provide effective patient care.

Main duties of the job

Lead the data administration team, ensuring effective and efficient delivery of the departments workload and contribute to the daily functioning of the team. Including summarising and read coding relevant information from patients clinical records, hospital correspondence and other sources into the practice computer system, working strictly in accordance with the practice protocols.

About us

Posterngate Surgery is a large, innovative teaching practice. We are a friendly, hardworking and supportive practice that aims to achieve the highest quality of care for or patients. Our location has easy access from York & Leeds with free on-site parking and modern comfortable premises.

Details

Date posted

20 August 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A1013-25-0001

Job locations

Portholme Road

Selby

North Yorkshire

YO8 4QH


Job description

Job responsibilities

Lead and support the administration team.

Be the main point of contact for any communication that will affect the service delivery within the department.

Inform and implement new protocols that will improve effective service delivery within the administration department.

Identifying opportunities and contributing to delivery of continuous improvement within the department.

Participate in the work of the team including all administration tasks as could be reasonably expected of a data administrator. To ensure that our electronic patient records are up to date. This includes themanagement of incoming correspondence from external health care providers regarding our patients. Summarising records and translating clinical information into appropriate read codes and disseminating letters onto GPs to inform patient care.

Job description

Job responsibilities

Lead and support the administration team.

Be the main point of contact for any communication that will affect the service delivery within the department.

Inform and implement new protocols that will improve effective service delivery within the administration department.

Identifying opportunities and contributing to delivery of continuous improvement within the department.

Participate in the work of the team including all administration tasks as could be reasonably expected of a data administrator. To ensure that our electronic patient records are up to date. This includes themanagement of incoming correspondence from external health care providers regarding our patients. Summarising records and translating clinical information into appropriate read codes and disseminating letters onto GPs to inform patient care.

Person Specification

Qualifications

Essential

  • Good standard of education standard grades at Grade A-C or
  • equivalent, including maths and English.
  • Experience of leadership and team management.
  • Experience in an administrative role, preferably in a healthcare setting.
  • Experience of SystmOne or similar patient records software.
  • Proficiency in using computer systems and office software.
  • Must have excellent attention to detail.
  • Excellent communication skills both written and oral.
  • Good management and prioritisation of workload.
  • Ability to work well under pressure and to deadlines.
  • Ability to work without direct supervision.
  • Considerate and ability to empathise
Person Specification

Qualifications

Essential

  • Good standard of education standard grades at Grade A-C or
  • equivalent, including maths and English.
  • Experience of leadership and team management.
  • Experience in an administrative role, preferably in a healthcare setting.
  • Experience of SystmOne or similar patient records software.
  • Proficiency in using computer systems and office software.
  • Must have excellent attention to detail.
  • Excellent communication skills both written and oral.
  • Good management and prioritisation of workload.
  • Ability to work well under pressure and to deadlines.
  • Ability to work without direct supervision.
  • Considerate and ability to empathise

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Posterngate Surgery

Address

Portholme Road

Selby

North Yorkshire

YO8 4QH


Employer's website

https://www.posterngatesurgery.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Posterngate Surgery

Address

Portholme Road

Selby

North Yorkshire

YO8 4QH


Employer's website

https://www.posterngatesurgery.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Carolyn Shepherd

carolyn.shepherd3@nhs.net

Details

Date posted

20 August 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A1013-25-0001

Job locations

Portholme Road

Selby

North Yorkshire

YO8 4QH


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