Job summary
The practice is seeking an organised and proactive Practice Administrator to join our friendly team. In this role you will be assisting the Practice Manager with the day to day administrative operations.
If you have experience working in an office environment, are super orgnaised and driven we would love to hear from you!
Main duties of the job
This is a new role within the surgery to assist the PM, summary of tasks, but may evolve over time:
Book-keeping - Managing financial records, invoices, remittances etc
Staff training matrix - Updating the training schedule, ensuring staff are up to date with training and certifications
Premises/equipment checks - conducting regular checks of the premises to ensure safe, clean and complaint environment
Policies - maintaining annual policies to assist Managers within the surgery
General admin duties as delegeted by the PM
About us
- We are a traditional but very modern five partner practice offering a high standard of clinical care within a friendly atmosphere. We are looking to recruit a Practice Administrator to support the work of our existing team of 20 staff members, clinical and non-clinical looking after 5470 patients
- Dispensing practice to 1864 patients
- Come and help shape the future of The Apples Medical Centre
Job description
Job responsibilities
- Main duties and responsibilities:
- To support the Practice Manager (PM) in ensuring the effective and efficient management of the practice
- To assist the PM in ensuring compliance with all current legislation and regulations governing the delivery of primary care services
- Book-keeping: inputting of Purchase invoices, producing Sales invoices (Prepare sales invoices e.g. Leweston, YTFC, Flu, Medical/Insurance invoices)
- Assist in the Recruitment of practice employees; DBS, setting up windows/email account, applying for Smartcard and access to SystmOne, liaise with line managers for inductions and training
- Maintaining team polices on TeamNet (overview of all existing policies) including Nurses polices (under guidance of lead nurse)
- Monitoring and liaising with managers for employees training on TeamNet
- Maintaining/reviewing practice website
- Maintaining and adding to weekly Socials with health campaigns and notices from the practice
- Action/monitoring monthly premises checks e.g. Meter readings, cleaning audits etc
- Action Infection Control Audits (under guidance of lead nurse)
- PPG administrator
- Nurses admin e.g. non-clinical policies as instructed by Lead Nurse
- Nurses rota
- Action private documentation e.g. medicals/insurance
- Assist with seasonal health champaigns/clinic prep e.g. Flu, Covid, RSV etc
- Preparing MDT team links for the monthly Frailty MDT and Safeguarding MDT
- Ad hoc HR audits as requested e.g. DBS annual Dec, workstation, annual Dec
- Order monthly station order
- Assist with preparing for CQC Assessment
- Monitoring/preparing equipment/PAT testing annually
Job description
Job responsibilities
- Main duties and responsibilities:
- To support the Practice Manager (PM) in ensuring the effective and efficient management of the practice
- To assist the PM in ensuring compliance with all current legislation and regulations governing the delivery of primary care services
- Book-keeping: inputting of Purchase invoices, producing Sales invoices (Prepare sales invoices e.g. Leweston, YTFC, Flu, Medical/Insurance invoices)
- Assist in the Recruitment of practice employees; DBS, setting up windows/email account, applying for Smartcard and access to SystmOne, liaise with line managers for inductions and training
- Maintaining team polices on TeamNet (overview of all existing policies) including Nurses polices (under guidance of lead nurse)
- Monitoring and liaising with managers for employees training on TeamNet
- Maintaining/reviewing practice website
- Maintaining and adding to weekly Socials with health campaigns and notices from the practice
- Action/monitoring monthly premises checks e.g. Meter readings, cleaning audits etc
- Action Infection Control Audits (under guidance of lead nurse)
- PPG administrator
- Nurses admin e.g. non-clinical policies as instructed by Lead Nurse
- Nurses rota
- Action private documentation e.g. medicals/insurance
- Assist with seasonal health champaigns/clinic prep e.g. Flu, Covid, RSV etc
- Preparing MDT team links for the monthly Frailty MDT and Safeguarding MDT
- Ad hoc HR audits as requested e.g. DBS annual Dec, workstation, annual Dec
- Order monthly station order
- Assist with preparing for CQC Assessment
- Monitoring/preparing equipment/PAT testing annually
Person Specification
Experience
Essential
- Proven administrative experience in a busy office environment (preferably within healthcare).
- Strong organizational skills and attention to detail.
- Excellent computer skills
- Excellent verbal and written communication skills.
- Ability to manage and prioritize a varied workload effectively.
- Understanding the need for professional confidentiality.
Desirable
- Experience with NHS or GP practice operations.
- Knowledge of CQC requirements and compliance standards.
- Understanding of medical terminology and patient confidentiality. e.g., System One
Personal Attributes
Essential
- Proactive and solution-focused approach to work.
- Understanding the need for professional confidentiality.
- Resilient under pressure with the ability to adapt to changing priorities.
- Commitment to providing high-quality support to patients and colleagues.
- Commitment to own professional development.
Qualifications
Essential
- GCSE grades A-C or equivalent
Desirable
Person Specification
Experience
Essential
- Proven administrative experience in a busy office environment (preferably within healthcare).
- Strong organizational skills and attention to detail.
- Excellent computer skills
- Excellent verbal and written communication skills.
- Ability to manage and prioritize a varied workload effectively.
- Understanding the need for professional confidentiality.
Desirable
- Experience with NHS or GP practice operations.
- Knowledge of CQC requirements and compliance standards.
- Understanding of medical terminology and patient confidentiality. e.g., System One
Personal Attributes
Essential
- Proactive and solution-focused approach to work.
- Understanding the need for professional confidentiality.
- Resilient under pressure with the ability to adapt to changing priorities.
- Commitment to providing high-quality support to patients and colleagues.
- Commitment to own professional development.
Qualifications
Essential
- GCSE grades A-C or equivalent
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
