Secretarial Administrator
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Job summary
We are looking for a candidate to work full time (37.5 hours, Monday-Friday) and support our secretarial team, based at Quay House Medical Centre.
The applicant will need to have a keen eye for detail, ability to work to process, complete work efficiently and within KPIs, possess a good telephone manor,have good communication skills, and be a team player who can also work well independently.
Working Hours : 37.5 Hours
- Monsay 10:00 - 14:00 | 30 mins Lunch | 14:30 - 18:00
- Tuesday 09:00 - 13:00 | 30 mins Lunch | 13:30 - 17:00
- Wednesday09:00 - 13:00 | 30 mins Lunch | 13:30 - 17:00
- Thursday09:00 - 13:00 | 30 mins Lunch | 13:30 - 17:00
- Friday10:00 - 14:00 | 30 mins Lunch | 14:30 - 18:00
Main duties of the job
The role of the Secretarial Administrator is to support the secretarial team by completing the less complex tasks, which would include:
- Co-ordinate and work up SARS requests, confirm verification in place, on spreadsheet for processing and process using IGPR software under supervision of secretarial team
- SBAR and District Nurse Communications
- Docman Tasks ie sending patient summaries
- Diabetic Specialist Nurse Referrals
- E-mail Monitoring : Sorting and actioning information request e-mails
- Managing telephone enquiries
- Scanning notes for reports/SARS for notes filed at QHMC
- Raising invoices
- Physio referrals
- Basic paperwork
- Emis tasks
- Diabetes Prevention Referrals
- Queries re waiting times
- Healthy lifestyle Referrals
- Falls clinic Referrals
- Semen Analysis
- Choose & Book worklist
- Pull notes for deductions /SARS
- Department of Works and Pensions Reports
- LG Notes management at QH
Scan documents, taking account of colour, paper size, and multi-paged documents, into patients notes and workflow accurately and correctly
- Code range of clinical details into notes in line with agreed protocols/procedures
Send letters to patients for follow up appointments as necessary (e.g. contraception, TOP etc) using relevant templates
About us
Hereford Medical Group is a large General Practice Surgery providing care for patients living in and around Hereford City. We work across 5 sites with our primary site being a newly purpose built surgery located in Hereford.
We are a people centered organisation, caring for a population of approximately 49,000 patients and employing approximately 180 permanent staff in addition to trainees.
We place great value on our staff and offer many employee benefits, such as:
- 25 to 30 days annual leave entitlement in addition to bank holidays, depending on service (pro rata for part-time staff).
- On-site Occupational Health Services and support.
- Cycle to Work Scheme
- Access to a generous NHS pension scheme with 14.38% employer contribution.
- Specsavers eVoucher once per year
- Access to the Blue Light extensive discount scheme.
Our mission is provide highly quality and compassionate primary care.
Details
Date posted
01 August 2024
Pay scheme
Other
Salary
£22,369.35 to £23,464.35 a year £11.44 per hour, rising to £12.00 after a probation period.
Contract
Permanent
Working pattern
Full-time
Reference number
A0871-24-0021
Job locations
Quay House Medical Centre
100 Westfaling Street
Hereford
HR4 0JF
Employer details
Employer name
Hereford Medical Group
Address
Quay House Medical Centre
100 Westfaling Street
Hereford
HR4 0JF
Employer's website
https://www.herefordmedicalgroup.co.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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