Job summary
Are you a motivated person with a good level of computer knowledge and great communication and organisational skills?
We are looking for a Full Time Practice Administrator to work alongside the Management Team over 5 days. Monday, Wednesday, Thursday and Friday 9.00am to 5pm and Tuesday 9.00am-4.30pm with a half hour lunch break on each day. The successful
candidate must also have the ability to work on their own initiative and be
organised.
Benefits will include 4 Weeks Annual
Leave plus Bank Holidays, the NHS Pension Scheme and uniform supplied.
Main duties of the job
The successful candidate will be working closely with our Management Team
Duties will include:
- Scheduling and Organising Meetings for the clinical and non clinical teams.
- Organising and maintaining the Clinical Appointment System for all our Clinicians and staff.
- Assisting with maintaining Personnel Files.
- Inputting invoices onto the Accounts Software
- Ensuring systems are in place to ensure the smooth running of the Surgery
About us
Bethesda Medical Centre is a forward thinking GP Surgery that aims to provide
good medical care with respect and understanding for our patients and staff.
The Bethesda Medical Centre is purpose
built and situated on a cliff top in Cliftonville on the outskirts of Margate.
The practice team consists
of 12 doctors (4 partners and 8 salaried GPs), 3 Nurses, 2 Nursing Associates, 4 HCAs, the Acute Care Team, and admin
& ancillary staff. We also have attached staff who are based at the
practice or visit, and these include:- Mental Health Nurses, Social Prescribers, Ultrasound,
Physiotherapists, Ophthalmologists and Headache specialists who hold weekly clinics at the Centre.
Job description
Job responsibilities
Job Title: Practice AdministratorAccountable to: Practice Manager
Main Responsibilities:Schedule and invite attendees for the following meetings:
Communication
Clinical Incident/Near Miss Meeting
Safeguarding Meetings
Patient Working Group Meetings
Clinical Meeting
Staff Meetings
Staff Group Meetings i.e. Nurses Meeting
Minute Patient working group meeting and staff group meetings and circulate minutes
Appointments
- Create Templates and Implement changes on Emis Templates
- Arrange Room Allocation
- Ensure we are meeting Extended Hours requirements on a monthly basis
- Ensure all Annual Leave is covered for clinics GPs, Nurses, ACT
- Arrange Stoma/Respiratory/Physiotherapy/Sene clinics as required.
- Arrange Minor Operations and Family Planning Clinics.
Adhoc
- Put vaccinations away when delivered following cold chain process
- Take payment from patients for private services
- Scanning, Logging and Filing of Staff Training Certificates
- Put onto the Accounts software invoices and payments received
- Audit Fridge monitoring to ensure fridges checked each day
- Ensure Clinical Room Curtains are cleaned on rotation
- Oversee Richard Scotts faith auditing and letters.
- Assist the Office with the annual review of the Practice Protocols
- Maintain Personnel Files
- Assist with IT Problems
- Any other tasks allocated by the Practice Manager
Job description
Job responsibilities
Job Title: Practice AdministratorAccountable to: Practice Manager
Main Responsibilities:Schedule and invite attendees for the following meetings:
Communication
Clinical Incident/Near Miss Meeting
Safeguarding Meetings
Patient Working Group Meetings
Clinical Meeting
Staff Meetings
Staff Group Meetings i.e. Nurses Meeting
Minute Patient working group meeting and staff group meetings and circulate minutes
Appointments
- Create Templates and Implement changes on Emis Templates
- Arrange Room Allocation
- Ensure we are meeting Extended Hours requirements on a monthly basis
- Ensure all Annual Leave is covered for clinics GPs, Nurses, ACT
- Arrange Stoma/Respiratory/Physiotherapy/Sene clinics as required.
- Arrange Minor Operations and Family Planning Clinics.
Adhoc
- Put vaccinations away when delivered following cold chain process
- Take payment from patients for private services
- Scanning, Logging and Filing of Staff Training Certificates
- Put onto the Accounts software invoices and payments received
- Audit Fridge monitoring to ensure fridges checked each day
- Ensure Clinical Room Curtains are cleaned on rotation
- Oversee Richard Scotts faith auditing and letters.
- Assist the Office with the annual review of the Practice Protocols
- Maintain Personnel Files
- Assist with IT Problems
- Any other tasks allocated by the Practice Manager
Person Specification
Qualifications
Essential
- GCSE English and Maths level C/4 or above
- Good Communication Skills
- Well Presented and Organised
- Ability to work under self-direction and to targets
Desirable
- Experience of work in General Practice
- Experience of working in a team
- Previous knowledge of EMIS Web
Person Specification
Qualifications
Essential
- GCSE English and Maths level C/4 or above
- Good Communication Skills
- Well Presented and Organised
- Ability to work under self-direction and to targets
Desirable
- Experience of work in General Practice
- Experience of working in a team
- Previous knowledge of EMIS Web
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.