Brunel Research Co-ordinator

Job description

Job responsibilities

1. Main Purpose and Aims of the role:

To encourage engagement and participation in both academic and commercial research projects and programmes across our primary health care teams;

Provide information to the primary health care teams on the research projects available;

Provide a central point of contact to liaise with our local Clinical Research Network Team;

Work collaboratively with partners across Swindon and Shrivenham Health and Care System to optimise opportunities for research within primary care.

2. Responsible to: Research and Development Manager, Brunel Health Group

3. Main duties and responsibilities :

Planning and Organisation

Support chief investigators/principal investigators/research nurses in the day to day administration and co-ordination of academic and commercial research trials taking place in primary care;

Act as a point of all contact for all academic and commercial research trail enquiries and queries;

Communicate and collaborate with local, regional and national organisations regarding administration of research as required including for example, ethics committees NIHR, investigators and members of other research teams and commercial companies as required, interpreting complex information to ensure understanding across all areas ;

Provide data management and administrative support for all aspects of clinical trials and research studies that BHG have agreed to participate in;

Responsible for the preparation of documentation regarding study submissions and other study correspondence; this includes (but is not limited to) documents pertaining to new study submissions and study amendments as per Good Clinical Practice (GCP) and in accordance with Research Governance and other regulatory requirements;

Ensure that the site files for academic or commercial research studies are maintained according to regulatory requirements and data is provided promptly;

Co-ordinate protocol generated assessment, questionnaires and diaries;

Plan and organise the version control and distribution of relevant protocols and pertinent research study information to principal investigators and other members of the research team;

Ensure clear, accurate and concise records are kept for research projects in accordance with all regulatory requirements including the Data Protection Act;

Prepare research records for archiving, ensuring the accurate recording of information regarding archiving research records e.g location, duration of storage etc. to allow for recall and destruction when appropriate.

Arrange appointments and meetings as appropriate to support delivery of the research programme including the arrangement of site initiation visits and monitoring visits.

Responsible for and participate in project related face to face or virtual meetings with the sponsor and or other project team members;

Co-ordinate project team members in preparation for site selection and initiation visits from sponsors/NIHR.

Work autonomously, prioritising and action incoming and pending tasks, that are often complex and varied to ensure that deadlines and targets are met;

Where necessary/appropriate to facilitate and take minutes of any management and/or team related meetings, transcribe meetings and distribute in a timely manner.

In an addition to this specific role, there is an expectation that the role will also provide administrative cover for the Enhanced Access Manager to a maximum of 2 hours a week, although a degree of flexibility will be required.

Patient and Client Care Responsibility

In collaboration with sponsor teams, distribute promotional materials to encourage patient recruitment to research studies;

Develop and provide information to patients, service users and carers considering entry into specific research studies to include information pack for practices to support any questions, powerpoint slides and posters to waiting rooms etc.

Lead and co-ordinate primary care research leads and increase accrual of patients into research studies

Administer the distribution of PRES questionnaires for research studies as part of BHGs commitment to the CRN;

Provide non- clinical advice to patients, service users and carers as required, and if unable to respond to appropriately signpost to the relevant study team;

Responsibility and Accountability

Day to day management of the central portfolio of studies at various stages of development/engagement and delivery;

Liaise with the primary care team leads to ensure that all clinical trial/research study data is provided to the sponsor in a timely manner;

Handle routine and non-routine enquiries in an efficient manner and ensure appropriate follow through using initiative to deal with all enquiries either verbally or in writing;

Provide and receive sensitive information and be able to respond to patients, carers and other service users tactfully and empathetically and be able to reassure them regarding arrangements made;

Present updates on progress with research to the Brunel Health Group Executive and Board meetings as required, with the support of the Research and Development Manager;

Identify areas for service improvement and support implementation;

Undertake any development necessary to fulfil the requirements of the post and the agreed personal development plan;

Undertake other such duties as may be required to the banding of the post;

Policy and Service Responsibility

Maintain Investigator Site Files to regulatory standards

Ensure have knowledge and comply with local, regional and national targets with regards to the processing of study related tasks specifically in terms of reviewing any new research opportunities e.g. HRA approval/new RISP (Research Information Sheet for Practices)

Undertake essential specialist research training e.g. Good Clinical Practice and ensure that this is kept up to date as part of their professional development;

Adhere to Research and Development Standard Operational Procedures (SOP) and Brunel Health Group policies without supervision.

Finance, Equipment and Other Resources

Ensure expected payments and invoice requests related to portfolio are checked for accuracy and processed in accordance with units SOP;

Information Technology and Administrative duties

Analyse and Input research specific data accurately into various specific computerised and non-computerised data systems;

Organise and upload all research defined information in a timely manner;

Responsible for the collection and interpretation of complex data on research studies as per Good Clinical Research Practice guidelines (GCP)

Analyse and interpret data from computer systems or manual data bases to provide reports including monthly research studies recruitment activity as required by CRN or on an adhoc basis;

Responsible for uploading into SystmOne clinical research data templates, to enable database searches to be completed. Analysing the patient data prior to screening by GP PI / Research Nurse.

Responsible for maintaining and keeping track of complex records relating to academic and commercial research studies and ensuring all records are complete and up to date in readiness for external inspections;

Adapt, design and operate database systems to record and report research study data;

Under direction from the project/trial protocol and members of the primary care team involved in research i.e. principal investigator, create and pull reports as required to fulfil the project/trial brief;

Provide word processing support including typing of correspondence, reports and understand the specialist research terminology associated with this;

Create documents such as flow charts, workbooks, data forms and guidelines to support the delivery and wider understand of the research trials in progress (and enable support to appropriate cover in times of the postholders absence);

Use a range of office systems including computerised data systems, Microsoft Office and patient information systems (Systmone).

Research Governance and Regulation

Responsible for co-ordinating and implementing academic and commercial research studies ensuring that different parts of the study are progressing on schedule;

Responsible for co-ordinating defined areas for each research project within within BHG and ensure the delegation log is appropriately updated.

Freedom to Act

Work on own initiative to achieve expected results guided by peers or external reference points, policies and standard operating procedures and legislation;

Manage workload unsupervised and prioritise work on a day to day basis.

Professional development.

Maintain continued education by attendance at courses and study days as deemed useful or necessary for professional development

Person Specification

Experience

Essential

• Demonstrates knowledge of policies, practices and procedures e.g. NHS national policies, standards, requirements and directions that relate to patient care;
• Extensive knowledge of Microsoft Office
• Extensive administration experience
• Knowledge of developing and managing data bases
• Knowledge of manipulating data to provide reports and presentations

Desirable

• Experience of working collaboratively across the health and care system for the benefit of patients
• Understanding and experience of application of research in practice including research legislation and national framework
• Preparation and development of presentations including powerpoint

Qualifications

Essential

• Good standard of general education to include GCSE Maths and English or equivalent
• Evidence of continuing professional development.

Desirable

• Evidence of research specific training e.g. Good Clinical Practice

Skills and Competencies

Essential

• Excellent interpersonal and communication skills (including listening)
• Ability to self motivate, and work on own initiative
• Excellent organisational skills and prioritise workload
• Ability to work in a multidisciplinary environment, being able to work collaboratively within a team and able to work independently
• Excellent attention to detail
• Establish and maintain good data recording and reporting
• Working knowledge of Microsoft Office packages e.g. Word, Excel, Powerpoint and Outlook.
• Ability to establish good working relationships with partners ( both clinical and non clinical)
• Possess a full driving licence and have access to a car for work purposes and being able to travel around the locality to deliver the service.

Desirable

• Use of electronic patient record systems ensuring accurate information is updated within the patient record.

Employer details

Employer name

Westrop medical practice

Address

Moredon Medical Centre

Moredon Road

Swindon

SN2 2JG

Employer's website

https://www.westropmedicalpractice.nhs.uk/ (Opens in a new tab)