Administrator

Job description

Job responsibilities

HOURS OF WORK: To be agreed with the post holder. Flexibility is required to ensure continuity of service, hours between 8.00am and 6.00pm and staff may when appropriate be expected to work outside those hours or at weekends if opening times at the practice change. Additional hours of opening would mainly be at Windy Hill Lane, Marske but staff would be expected to work to the hours allocated at any other site associated with the practice.

Practice recalls

QOF/clinical audit negatives (data quality to follow with experience)

monitor clinic audit regularly and action the negatives where possible

audit analysis, tackle weak areas looking for 100% achievement in all areas

reminders to partners regarding QOF areas which require their intervention and correct coding updates

work with the Care Co-ordinators with regular discussions particularly December to March

Chronic Disease annual reviews/ enhanced service vaccinations - ensuring nurses's clinics are filled

Sort incoming mail -scan/code - deal with and allocate appropriately

Data input

Data Input Guidelines

Monitor Ardens updates throughout the year, looking for the most recent updates to QOF codes/business rules.

Medical Reports

Significant Event/Clinical Meetings Taking and recording minutes of bi-monthly meetings, and updating the DNAR/death register.

Searches and reports

create and run searches for internal and external audit purposes

use groups for bulk correspondence/bulk coding changes

Flu

Liaise with nursing team re flu clinics. Edit into books. Trailing message added to repeat prescription reorder forma. Admin briefed on adding reminders to prescriptions. Notices on windows. Reminders to district nurses. Forms to fridges for recording vacs removed by district nursing team, monitor and report update monthly. Towards end of campaign printing of reminder letters. Lists to admin/telephone numbers

Public Health/Smears

Oversee and ensure enough Public Health invitations are sent out. Ensure smear targets are met

Create folders/files for shared documents/protocols and updates. Save information as and when requested by clinicians to shared folder

Practice Audit system - to maintain folder re clinical audits and diary. Alert GPs when re-audits are due

DNAR's

Covering reception in the event of sickness

This list is not exhaustible and duties will include any other task allocated by the Practice Manager and Partners

Person Specification

Experience of working in a GP surgery

Essential

• Experience of working in a GP surgery

Desirable

• Experience of reception/administration duties

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

ZETLAND MEDICAL PRACTICE

Address

Windy Hill Lane

Marske-by-the-sea

Redcar

Cleveland

TS11 7BL

Employer's website

https://www.zetlandmedicalpractice.co.uk (Opens in a new tab)