Job summary
Responsible for document management and the timely processing of all
incoming electronic and external mail
Clinical coding of correspondence and any task management arising from it
where appropriate
Monitor email accounts and action correspondence
Support other staff members
assigned to assist in document management
Main duties of the job
Ensure all work is accurate and completed in a
timely manner
Maintain confidentiality at all times
Monitor and check tasks and
work flows to ensure a prompt response and action
Communicate effectively with
the administrative team to ensure policies and procedures are kept up to date
Keep directories and data bases up to date to ensure an efficient work flow
Process deaths, liaising with the relevant agencies
Process all
safeguarding requests in an efficient manner
Photocopying
Attend meetings when
required
To work safely at all times in accordance with legislation and
Practice policies and procedures Be flexible both in the availability and being
able to cover for colleagues absent from work due to annual leave or sickness
About us
We are a friendly practice with 6800 patients. We have Three partners and a good resourced clinicl and adminstrtive team which we aare currently expnding
Job description
Job responsibilities
Main Role Responsibilities
Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible
Sort and date stamp all incoming patient-related mail.
Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
Add any additional information about the source of the document
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale
Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding
Job description
Job responsibilities
Main Role Responsibilities
Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible
Sort and date stamp all incoming patient-related mail.
Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
Add any additional information about the source of the document
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale
Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding
Person Specification
Qualifications
Essential
- Previous role included clinical coding and notes summarising as essential
Desirable
- Work autonomously and work well in a team
- Attention to detail
- Good knowledge of medical terminology
- Previous experience working within a surgery is highly desirable
Person Specification
Qualifications
Essential
- Previous role included clinical coding and notes summarising as essential
Desirable
- Work autonomously and work well in a team
- Attention to detail
- Good knowledge of medical terminology
- Previous experience working within a surgery is highly desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
