Management Support - HR & Compliance

Job description

Job responsibilities

HR

Assist with the daily running of HR operations.

Provide administrative and clerical support to the HR Manager.

Create, maintain, and update employee records accurately and in line with GDPR.

Support the HR Manager with staff recruitment.

Liaise with candidates and arrange interview schedules.

Inform the Finance team of any updates or changes to employee contracts.

Offer guidance on HR policies, procedures, and best practices under the direction of the HR Manager.

Manage resignation documentation and coordinate with the Finance team as necessary.

Perform general administrative duties relevant to HR.

Ensure strict confidentiality in all HR matters.

Contribute to HR projects and special initiatives.

Compliance

Assist with the implementation and monitoring of practice policies, procedures, and protocols to ensure compliance with relevant legislation and NHS guidance.

Maintain and update compliance records, registers, and documentation.

Support internal audits and quality assurance activities, including audits.

Monitor deadlines for mandatory tasks such as staff appraisals, revalidation, and certifications.

Liaise with external bodies, including NHS England, CQC, and other regulatory agencies, under the direction of senior management.

Provide administrative support for compliance projects and initiatives.

Maintain strict confidentiality and handle sensitive information appropriately.

Person Specification

Personal Attributes

Essential

• Hard working
• Confidential
• Deadline driven
• People person
• An interest in HR

Experience

Essential

• An understanding of the use of IT and electronic communications including Microsoft Office (Word, Excel and Outlook)

Desirable

• Administration experience
• Previous experience in a healthcare or compliance role

Qualifications

Essential

• Five GCSEs at grade 9-4 or a Level 2 qualification. To include Maths and English

Skills & Knowledge

Essential

• Ability to multitask and prioritise tasks
• Understanding of healthcare regulations, clinical governance, and data protection requirements (GDPR)
• Time management skills
• Organisational skills
• Attention to detail
• Verbal and written communication skills
• Be open to discretion, using initiative to seek advice where necessary
• Ability to work independently and as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Tyntesfield Medical Group

Address

Tyntesfield Medical Group

55 Rayens Cross Road

Long Ashton

Bristol

BS41 9DY

Employer's website

https://www.tyntesfield.nhs.uk/ (Opens in a new tab)