Job summary
We are offering an exciting opportunity for 1 full-time receptionist, to join a large well-organized GP practice. The team is made up of 3 Partners 6salaried doctors 2 nurse and a very large friendly team.
However, you will need to be flexible as the position(s) will also include some early morning (8am) and / or late evenings(6.30pm)
Your hours once agreed, would become your regular working week and form part of your contract of employment. It is important to understand we need applicants who would be prepared to cover holiday and sickness of colleagues as and when required and appropriate, to maintain the standard of services we offer to our 11,500 patients.
Your rate of pay will be starting at the minimum wage rate depending on your age.
Must be a good team player with excellent computer skills, self-motivated and have a polite manner and flexible approach along with as already mentioned, a willingness to cover colleagues holiday or sickness as required.
Previous experience of working in a GP practice essential .
Main duties of the job
The role role is receptionist/administration
- Welcoming patients and visitors, answering the telephone and answering any inquiries.
- Scheduling appointments and keep those appointments on time.
- Assisting patients with completing necessary forms and documentation.
- Keeping a clean and calm reception area.
- Dealing with prescription requests and queries relating to them
- Scanning, filing, and mailing documentation from email or through the clinical system(EMIS WEB) or Docman.
- Comforting distressed patients this may range from simply fixing any appointment issues that may arise, through to being the voice of comfort during times of extreme stress and emergency.
- Maintaining information confidentiality at all times.
- Liaising with other medical departments such as radiologists, medical specialists or psychologists with professionalism and discretion.
- Any other roles and duties that is part of your Job description.
About us
Three Partner GP Practice based in East Barnet, Hertfordshire.
We are situated in a purpose built health centre close to local amenties.
Large friendly team who work efficiently in a very busy environment.
Proof of covid vaccinated is preferred but not essential and will be asked for at the interview.
Job description
Job responsibilities
Job Summary
Receive, assist and direct patients in accessing the
appropriate service or healthcare professional in a courteous, efficient and
effective way.
Provide general assistance to the practice team and project
a positive and friendly image to patients and other visitors, either in person
or via the telephone.
Job Responsibilities
Administration
- To
have a thorough knowledge of all Practice procedures
- To
work in accordance of written protocols
- Request
and return patients paper notes as necessary
- Using
Computer Software (Docman) to file correspondence in medical records
- Photocopy
as requested
- Additional
clerical work to fit in with reception hours
Reception
- Receiving
patients consulting with members of practice team
- Handing
completed repeat prescriptions to patient when necessary and checking
names and address with collector before handing over.
- Be
able to cover all reception positions as necessary
Appointments
- Process
computer appointments requests for today/ future appointments from patients
by telephone and in person.
- Deal
with visit requests and document in visit request record book
- Take
messages correctly and informing Drs of these, conferring with other
members of the team ensuring hand over is effective.
Computer
- Registrations
of new patients-computer data entry and medical records
- Process
patients change of address (designated person) computer data and medical
records (have knowledge of practice area)
- Process
repeat prescription requests in accordance with practice guidelines (designated person)
Telephone
- Have
working knowledge of telephone during and after hours.
- Processing
the calls and taking the messages.
Other Tasks
- Clear
rooms after surgeries
- Ensure
building security have thorough knowledge of doors/windows/alarm
- Refreshments
for doctors and staff in a rota system.
- Any
other tasks allocated by managers
Confidentiality
- In
the course of seeking treatment, patients entrust us with, or allow us to
gather, sensitive information in relation to their health and other
matters. They do so in confidence
and have the right to expect that staff will respect their privacy and act
appropriately
- In
the performance of the duties outlined in the Job Description, the
post-holder may have access to confidential information relating to
patients and their carers, practice staff and other healthcare
workers. They may also have access
to information relating to the practice as a business organisation. All such information from any source is
to be regarded as strictly confidential.
- Information
relating to patients, carers, colleagues, other healthcare workers or the
business of the practice may only be divulged to authorised persons in
accordance with the practice policies and procedures relating to
confidentiality and the protection of personal and sensitive data.
Health and Safety
The post-holder will assist in promoting and maintaining
their own and others health, safety and security as defined in the practice
Health & Safety Policy, to include:
- Using
personal security systems within the workplace according to practice
guidelines
- Identifying
the risks involved in work activities and undertaking such activities in a
way that manages those risks
- Making
effective use of training to update knowledge and skills.
- Using
appropriate infection control procedures, maintaining work areas in a tidy
and reporting potential risks identified.
Equality and Diversity
The post-holder will support the equality, diversity and
rights of patients, carers and colleagues to include:
- Acting
in a way that recognizes the importance of peoples rights, interpreting
them in a way that is consistent with practice procedures and policies,
and current legislation
- Respecting
the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving
in a manner which is welcoming to and of the individual, is non
judgemental and respects their circumstances, feelings, priorities and
rights.
Personal/professional Development
The post-holder will participate in any training programme
implemented by the practice as part of this employment, such training to
include:
- Participation
in an annual individual performance review, including taking
responsibility for maintaining a record of own personal and/or
professional development
- Taking
responsibility for own development, learning and performance and
demonstrating skills and activities to others who are undertaking similar
work.
Quality:
The post-holder will strive to maintain quality within the
practice, and will:
- Alert
other team members to issues of quality and risk
- Assess
own performance and take accountability for own actions, either directly
or under supervision.
- Contribute
to the effectiveness of the team by reflecting on own and team activities
and making suggestions on ways to improve and enhance the teams
performance
- Work
effectively with individuals in other agencies to meet patients needs
- Effectively
manage own time, workload and resources
Communication
The post-holder should recognize the importance of effective
communication within the team will strive to:
- Communicate
effectively with other team members
- Communicate
effectively with patients and carers
- Recognize
peoples needs for alternative methods of communication and respond
accordingly.
Contribution to the Implementation of Services
The post-holder will:
- Apply
practice policies, standards and guidance
- Discuss
with other members of the team how the policies, standards and guidelines
will affect own work.
- Participate
in audit where appropriate.
- Appropriate
Office Dress Code
The Job Description is intended to outline the main duties
and responsibilities of the employee. It is not intended to be fixed for an
indefinite period. It is likely that changes will be required from time to
time.
Job description
Job responsibilities
Job Summary
Receive, assist and direct patients in accessing the
appropriate service or healthcare professional in a courteous, efficient and
effective way.
Provide general assistance to the practice team and project
a positive and friendly image to patients and other visitors, either in person
or via the telephone.
Job Responsibilities
Administration
- To
have a thorough knowledge of all Practice procedures
- To
work in accordance of written protocols
- Request
and return patients paper notes as necessary
- Using
Computer Software (Docman) to file correspondence in medical records
- Photocopy
as requested
- Additional
clerical work to fit in with reception hours
Reception
- Receiving
patients consulting with members of practice team
- Handing
completed repeat prescriptions to patient when necessary and checking
names and address with collector before handing over.
- Be
able to cover all reception positions as necessary
Appointments
- Process
computer appointments requests for today/ future appointments from patients
by telephone and in person.
- Deal
with visit requests and document in visit request record book
- Take
messages correctly and informing Drs of these, conferring with other
members of the team ensuring hand over is effective.
Computer
- Registrations
of new patients-computer data entry and medical records
- Process
patients change of address (designated person) computer data and medical
records (have knowledge of practice area)
- Process
repeat prescription requests in accordance with practice guidelines (designated person)
Telephone
- Have
working knowledge of telephone during and after hours.
- Processing
the calls and taking the messages.
Other Tasks
- Clear
rooms after surgeries
- Ensure
building security have thorough knowledge of doors/windows/alarm
- Refreshments
for doctors and staff in a rota system.
- Any
other tasks allocated by managers
Confidentiality
- In
the course of seeking treatment, patients entrust us with, or allow us to
gather, sensitive information in relation to their health and other
matters. They do so in confidence
and have the right to expect that staff will respect their privacy and act
appropriately
- In
the performance of the duties outlined in the Job Description, the
post-holder may have access to confidential information relating to
patients and their carers, practice staff and other healthcare
workers. They may also have access
to information relating to the practice as a business organisation. All such information from any source is
to be regarded as strictly confidential.
- Information
relating to patients, carers, colleagues, other healthcare workers or the
business of the practice may only be divulged to authorised persons in
accordance with the practice policies and procedures relating to
confidentiality and the protection of personal and sensitive data.
Health and Safety
The post-holder will assist in promoting and maintaining
their own and others health, safety and security as defined in the practice
Health & Safety Policy, to include:
- Using
personal security systems within the workplace according to practice
guidelines
- Identifying
the risks involved in work activities and undertaking such activities in a
way that manages those risks
- Making
effective use of training to update knowledge and skills.
- Using
appropriate infection control procedures, maintaining work areas in a tidy
and reporting potential risks identified.
Equality and Diversity
The post-holder will support the equality, diversity and
rights of patients, carers and colleagues to include:
- Acting
in a way that recognizes the importance of peoples rights, interpreting
them in a way that is consistent with practice procedures and policies,
and current legislation
- Respecting
the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving
in a manner which is welcoming to and of the individual, is non
judgemental and respects their circumstances, feelings, priorities and
rights.
Personal/professional Development
The post-holder will participate in any training programme
implemented by the practice as part of this employment, such training to
include:
- Participation
in an annual individual performance review, including taking
responsibility for maintaining a record of own personal and/or
professional development
- Taking
responsibility for own development, learning and performance and
demonstrating skills and activities to others who are undertaking similar
work.
Quality:
The post-holder will strive to maintain quality within the
practice, and will:
- Alert
other team members to issues of quality and risk
- Assess
own performance and take accountability for own actions, either directly
or under supervision.
- Contribute
to the effectiveness of the team by reflecting on own and team activities
and making suggestions on ways to improve and enhance the teams
performance
- Work
effectively with individuals in other agencies to meet patients needs
- Effectively
manage own time, workload and resources
Communication
The post-holder should recognize the importance of effective
communication within the team will strive to:
- Communicate
effectively with other team members
- Communicate
effectively with patients and carers
- Recognize
peoples needs for alternative methods of communication and respond
accordingly.
Contribution to the Implementation of Services
The post-holder will:
- Apply
practice policies, standards and guidance
- Discuss
with other members of the team how the policies, standards and guidelines
will affect own work.
- Participate
in audit where appropriate.
- Appropriate
Office Dress Code
The Job Description is intended to outline the main duties
and responsibilities of the employee. It is not intended to be fixed for an
indefinite period. It is likely that changes will be required from time to
time.
Person Specification
Experience
Essential
Desirable
- Previous experience in a GP practice is desirable but not essential. Full training is given
Qualifications
Essential
Desirable
Person Specification
Experience
Essential
Desirable
- Previous experience in a GP practice is desirable but not essential. Full training is given
Qualifications
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.