Job summary
Job
summary:
The
purpose of the role is to establish and maintain effective financial management
within the practice.
The
post holder will work closely with the Operations and Transformation Managers
and Partnership team.
Setting
up and managing systems and processes which maximise practice income and ensure
value for money and providing accurate and timely financial and budgeting
information to support decision making.
Main duties of the job
Job responsibilities:
Manage practice finances to maximise income and minimise expenditure.
- Monitor cash flow, predict workflow, and mitigate financial risks.
- Review income and expenditure statements, rectifying inaccuracies.
- Oversee accounts receivable and payable functions, ensuring timely payments and proactive claims.
- Coordinate year-end figures submission with practice accountant.
- Support Practice Manager in managing practice pension schemes.
- Assist in PAYE matters for practice staff.
- Present financial forecasts to relevant stakeholders.
- Develop and oversee staff budgets in coordination with operations and practice managers.
- Identify and implement cost-saving projects.
- Periodically review payroll and accounting software for efficiency.
- Brief and report to management on financial implications of contract and legislation changes.
- Collaborate with other Greenvale Health PCN Finance Managers and administrators.
- Maintain transparent records for continuity.
- Alert stakeholders to overspending or financial risks.
- Manage Partnership Drawings.
- Lead procurement process for all expenditure.
- Manage stock levels effectively.
- Implement financial governance policies.
- Explore opportunities for financial incentives.
- Represent the practice on financial matters within PCNs.
- Ensure adequate insurance coverage.
- Manage building leases and associated financial risks.
- Oversee practice bank accounts.
- Support financial acquisitions or mergers.
- Update Financial Policies and document processes.
About us
Marston Forest Healthcare
is located within Central Bedfordshire (Marston Moretaine) and is part of BLMK
ICB and has a patient list of 10,500 patients.
Marston Surgery is
part of GreenVale Health PCN which serves a combined population size of over 26,000
patients and is recruiting a full-time Practice (Finance) Manager to oversee
financial operations at our Practice.
The role will suit an
experienced Finance Manager who enjoys focusing on the financial performance
skills of a GP Finance Manager, enabling the Operations Manager to focus on
service delivery.
As a vital member of
our team, you will play a pivotal role in ensuring efficient financial
management, collaborating closely with partners and senior leaders
Job description
Job responsibilities
Job responsibilities:
- Manage practice finances to maximise income and minimise expenditure.
- Monitor cash flow, predict workflow, and mitigate financial risks.
- Review income and expenditure statements, rectifying inaccuracies.
- Oversee accounts receivable and payable functions, ensuring timely payments and proactive claims.
- Maintain effective systems for handling patient fees, petty cash, and cheques.
- Coordinate year-end figures submission with practice accountant.
- Support Practice Manager in managing practice pension schemes.
- Assist in PAYE matters for practice staff.
- Present financial forecasts to relevant stakeholders.
- Develop and oversee staff budgets in coordination with operations and practice managers.
- Identify and implement cost-saving projects.
- Periodically review payroll and accounting software for efficiency.
- Brief and report to management on financial implications of contract and legislation changes.
- Foster positive relationships with relevant stakeholders.
- Collaborate with other Greenvale Health PCN Finance Managers and administrators.
- Maintain transparent records for continuity.
- Alert stakeholders to overspending or financial risks.
- Manage Partnership Drawings.
- Stay updated on industry developments for future planning.
- Lead procurement process for all expenditure.
- Manage stock levels effectively.
- Implement financial governance policies.
- Explore opportunities for financial incentives.
- Represent the practice on financial matters within PCNs.
- Ensure adequate insurance coverage.
- Manage building leases and associated financial risks.
- Oversee practice bank accounts.
- Support financial acquisitions or mergers.
- Update Financial Policies and document processes.
In addition to the primary responsibilities, the Finance Manager may be required to:
- Act as the primary point of contact for finance-related matters with NHS(E), the ICB, and the practice accountant.
- Partake in audits as requested.
- Attend and actively participate in relevant meetings.
- Attend any external meetings pertinent to the role of Practice Finance Manager.
- Provide line management support to members of the finance department in line with the practices Performance Management Policy.
- Act as a mentor to newly appointed Finance staff and/or trainees, ensuring they complete the organisations induction programme in the allocated timeframe, and that they provide continued support utilising the Organisations Development Policy.
Key Performance Indicators (KPIs):
- KPIs will be agreed annually with your Line Manager. These will be agreed according to business need.
- Maintain the organisations Finance Management System at least on a weekly basis.
- Stock levels are reviewed and recorded monthly.
- The LCS/LES/LIS checklists are followed and updated monthly.
- Cash flow and Creditors & Debtors list updated monthly for the finance meetings.
- Monthly attendance & contribution at the finance meeting.
- Maintain and ensure accuracy of P&L.
- Oversight of QOF performance and highlighting trends.
This list is not exhaustive but a guide.
The following statement forms part of all job descriptions:
- Confidentiality/Data Protection/Freedom of Information: Post holders must adhere to the Data Protection Act of 1998, ensuring strict confidentiality regarding patient and staff information. Unauthorised disclosure may result in disciplinary action, up to and including dismissal. Compliance with the Freedom of Information Act 2005 is required, necessitating adherence to the organisation's FOI procedure for written information requests.
- Information Governance: Staff must comply with information governance, including statutory responsibilities, national NHS guidance, and local policies. They are responsible for securely accessing, processing, and forwarding personal information.
- Equal Opportunities: Staff must always uphold The Greenvale Partnership's Equal Opportunities Policy and Equality policies and processes.
- Health and Safety: All staff must comply with health and safety policies to maintain a safe environment for patients, visitors, and employees, as per the Health and Safety at Work Act (1974) and subsequent regulations.
- Infection Control: Staff are obligated to reduce healthcare-associated infections, attending mandatory training and adhering to infection control policies, including hand decontamination and personal protective equipment.
- Risk Management: Staff must promptly report clinical and non-clinical risks, familiarise themselves with risk assessments, and contribute to incident reporting for service improvement.
- Flexible Working: To best serve patient needs, staff may be required to work flexible shifts across multiple sites, including evenings and weekends.
- Safeguarding Children and Vulnerable Adults: Staff hold a general responsibility for safeguarding children and vulnerable adults and must be aware of specific duties relating to their role.
- Sustainability: Staff are responsible for minimising environmental impact through recycling, energy conservation, and prompt reporting of faults
Job description
Job responsibilities
Job responsibilities:
- Manage practice finances to maximise income and minimise expenditure.
- Monitor cash flow, predict workflow, and mitigate financial risks.
- Review income and expenditure statements, rectifying inaccuracies.
- Oversee accounts receivable and payable functions, ensuring timely payments and proactive claims.
- Maintain effective systems for handling patient fees, petty cash, and cheques.
- Coordinate year-end figures submission with practice accountant.
- Support Practice Manager in managing practice pension schemes.
- Assist in PAYE matters for practice staff.
- Present financial forecasts to relevant stakeholders.
- Develop and oversee staff budgets in coordination with operations and practice managers.
- Identify and implement cost-saving projects.
- Periodically review payroll and accounting software for efficiency.
- Brief and report to management on financial implications of contract and legislation changes.
- Foster positive relationships with relevant stakeholders.
- Collaborate with other Greenvale Health PCN Finance Managers and administrators.
- Maintain transparent records for continuity.
- Alert stakeholders to overspending or financial risks.
- Manage Partnership Drawings.
- Stay updated on industry developments for future planning.
- Lead procurement process for all expenditure.
- Manage stock levels effectively.
- Implement financial governance policies.
- Explore opportunities for financial incentives.
- Represent the practice on financial matters within PCNs.
- Ensure adequate insurance coverage.
- Manage building leases and associated financial risks.
- Oversee practice bank accounts.
- Support financial acquisitions or mergers.
- Update Financial Policies and document processes.
In addition to the primary responsibilities, the Finance Manager may be required to:
- Act as the primary point of contact for finance-related matters with NHS(E), the ICB, and the practice accountant.
- Partake in audits as requested.
- Attend and actively participate in relevant meetings.
- Attend any external meetings pertinent to the role of Practice Finance Manager.
- Provide line management support to members of the finance department in line with the practices Performance Management Policy.
- Act as a mentor to newly appointed Finance staff and/or trainees, ensuring they complete the organisations induction programme in the allocated timeframe, and that they provide continued support utilising the Organisations Development Policy.
Key Performance Indicators (KPIs):
- KPIs will be agreed annually with your Line Manager. These will be agreed according to business need.
- Maintain the organisations Finance Management System at least on a weekly basis.
- Stock levels are reviewed and recorded monthly.
- The LCS/LES/LIS checklists are followed and updated monthly.
- Cash flow and Creditors & Debtors list updated monthly for the finance meetings.
- Monthly attendance & contribution at the finance meeting.
- Maintain and ensure accuracy of P&L.
- Oversight of QOF performance and highlighting trends.
This list is not exhaustive but a guide.
The following statement forms part of all job descriptions:
- Confidentiality/Data Protection/Freedom of Information: Post holders must adhere to the Data Protection Act of 1998, ensuring strict confidentiality regarding patient and staff information. Unauthorised disclosure may result in disciplinary action, up to and including dismissal. Compliance with the Freedom of Information Act 2005 is required, necessitating adherence to the organisation's FOI procedure for written information requests.
- Information Governance: Staff must comply with information governance, including statutory responsibilities, national NHS guidance, and local policies. They are responsible for securely accessing, processing, and forwarding personal information.
- Equal Opportunities: Staff must always uphold The Greenvale Partnership's Equal Opportunities Policy and Equality policies and processes.
- Health and Safety: All staff must comply with health and safety policies to maintain a safe environment for patients, visitors, and employees, as per the Health and Safety at Work Act (1974) and subsequent regulations.
- Infection Control: Staff are obligated to reduce healthcare-associated infections, attending mandatory training and adhering to infection control policies, including hand decontamination and personal protective equipment.
- Risk Management: Staff must promptly report clinical and non-clinical risks, familiarise themselves with risk assessments, and contribute to incident reporting for service improvement.
- Flexible Working: To best serve patient needs, staff may be required to work flexible shifts across multiple sites, including evenings and weekends.
- Safeguarding Children and Vulnerable Adults: Staff hold a general responsibility for safeguarding children and vulnerable adults and must be aware of specific duties relating to their role.
- Sustainability: Staff are responsible for minimising environmental impact through recycling, energy conservation, and prompt reporting of faults
Person Specification
Qualifications
Essential
- Essential
- ACCA (Preferred ACCA Member)
- 1 to 3 Years
Desirable
- Experienced SystmOne software user
- Experience of working to targets within a budget
- Detailed understanding of governance and assurance in complex partnerships
- Experience of working within Primary Care
Experience
Essential
- Knowledge / Skills
- Competent in MS Outlook, Word, PowerPoint and Excel
- Good computer and keyboard skills
- Excellent communication skills (written, oral)
- Decision making
- Highly organised
- Meticulous in approach and excellent attention to detail
- Can work to deadlines and under pressure
- Can integrate well into a team
- Can work independently and use initiative
- A natural problem solver
- Flexible and cooperative
- Motivated and proactive
Desirable
- Competent using TPP SystmOne
- Tier 2 Sponsorship candidates are welcome to apply.
Person Specification
Qualifications
Essential
- Essential
- ACCA (Preferred ACCA Member)
- 1 to 3 Years
Desirable
- Experienced SystmOne software user
- Experience of working to targets within a budget
- Detailed understanding of governance and assurance in complex partnerships
- Experience of working within Primary Care
Experience
Essential
- Knowledge / Skills
- Competent in MS Outlook, Word, PowerPoint and Excel
- Good computer and keyboard skills
- Excellent communication skills (written, oral)
- Decision making
- Highly organised
- Meticulous in approach and excellent attention to detail
- Can work to deadlines and under pressure
- Can integrate well into a team
- Can work independently and use initiative
- A natural problem solver
- Flexible and cooperative
- Motivated and proactive
Desirable
- Competent using TPP SystmOne
- Tier 2 Sponsorship candidates are welcome to apply.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
