PCN Bookkeeper / Administrator

Job summary

We are looking for an experienced Bookkeeper Administrator to join our friendly management team. The ideal candidate will have the ability to work and prioritise tasks independently and contribute to the wider administration, finance, and Primary Care Network service team. You will already have the skills, knowledge and work experience to meet the requirements of this role and be able to communicate effectively with colleagues and external stakeholders.

This is a permanent role for the Ascent Primary Care Network, a group of three GP surgeries working together for their neighbourhoods across Milton Keynes and a small part of Bedfordshire. The PCN constitutes of Asplands Medical Centre (Woburn Sands and Woburn), Walnut Tree Health Centre and Fishermead Medical Centre, although the role of Business Administrator will primarily operate out of the Asplands Medical Centre offices in Woburn Sands. The administrator will offer comprehensive confidential administrative support to the PCN management team (Business Manager, Transformation Manager and Clinical Director) as well as supporting the functions of the Care-Coordinators and additional clinical team roles across the PCN. The PCN and Asplands site team are friendly and are based in a newly refurbished building with parking and easy access to local routeways and village facilities.

Previous Applicants need not reapply

Main duties of the job

You will be responsible for the provision of an efficient finance and organised administrative service to the Business Manager, Transformation Manager and the PCN Clinical Director.

You will work closely with fellow practice administrators across the Network as well as the clinical team that work for the Network, to help ensure the smooth running of the PCNs accounts, payroll and general administration.

An average day will include receiving, processing and generating invoices, tracking income and expenditure, updating financial statements and company records. There are the monthly payroll procedures to follow and essential business submissions. Routine monitoring of staff rotas and leave calendars as well mandatory training compliance. There is an element of Personal Administration to the Transformation and Business Managers; organising diaries and team meeting schedules and ad hoc general administrative duties.

Main duties of the role will include:

• Budget profile updating
• Collate and maintain various financial requirements
• Payroll, invoice & expense claims processing
• Tracking income streams
• Data inputting & reconciliation, working closely with the Management
• HR data and administration, maintaining the team training logs and leave calendar, coordinating company inductions and rota publications
• PCN communications (website, posters, social media)
• Personal Administration to Managers including diary and meeting management

About us

The Ascent Primary Care Network is a limited company working across 3 individual GP surgeries to provide additional services across the neighbourhood focussing on capacity and access delivery and delivering a proactive lifestyle service for health promotion and disease prevention. We have a friendly team of clinical and non-clinical specialists providing additional capacity and specialist interventions at the GP practices we cover as well as supporting quality improvement programmes to improve patient outcomes. The PCN provides professional management and administrative services to enable a seamless approach to achieving the practices combined goals and aspirations.

The Business Bookkeeper and Administrator role is pivotal in providing these additional services and joining our PCN will give the successful candidate a sense of achievement, belonging, and feeling that they are positively contributing to the provision of quality primary care services across a large patch of Milton Keynes.

You will have access to internal and external training and quality improvement opportunities, plus a range of employee benefits:

• Annual leave of 27 days (pro-rata) plus bank holidays
• Employer pension scheme - NEST
• Flexible working opportunities
• Promotion of a healthy work life balance
• Receive an induction which is tailored to suit your individual needs