Clinical Coordinator

Rothschild House Group

Information:

This job is now closed

Job summary

Responsible for maintaining the master rota using Google Sheets and timetabling for all clinicians consulting from all Group sites. Responsible for maintaining all EMIS templates and associated information into the EMIS clinical system for regular clinics, external contracts and visiting clinicians.

The role holder will maintain and input new data into a rolling rota system using both Google Sheets and EMIS Web, and be responsible for all administrative amendments to the appointment system templates.

Main duties of the job

 Work with the Operations Manager regarding all aspects of rota management and maintain the electronic recording of all leave and absence for clinicians.

Provide information to appropriate staff based on the rota and appointment system and resolve or flag up issues regarding clashes and gaps as appropriate.

 Assist as needed with the development and ongoing planning of the rotas and associated templates.

 Respond to requests and issues in a professional and timely manner.

 Actively deal with queries and troubleshoot problems that may arise.

 Book additional medical staffing/locums based on the requirements of the Group and with authority and sign off from the Group Practice Manager; ensuring rooms are planned and available.

Ensure all clinical templates are added to the appointment planner in EMIS 1 to 3 months ahead on a rolling basis.

Liaise with the Operations Manager regarding changes which affect the cover rota for clinical documents and pathology results.

Monitor all clinicians leave allowances and highlight unused/carry over issues to the Operations Manager.

 See job Description for more information  

About us

We are a 14-Partner training Practice based across 5 sites with over 41,000 patients. The neighbouring market towns of Berkhamsted and Tring are home to our largest sites. Located in the Chiltern Hills, both are highly desirable places to live, with easy access to the M1 and M25 motorways, rail links to London, good schools and strong sense of community.

Job description

Job responsibilities

Responsible for maintaining the master rota using Google Sheets and timetabling for all clinicians consulting from all Group sites. Responsible for maintaining all EMIS templates and associated information into the EMIS clinical system for regular clinics, external contracts and visiting clinicians.

The role holder will maintain and input new data into a rolling rota system using both Google Sheets and EMIS Web, and be responsible for all administrative amendments to the appointment system templates.

Person Specification

Qualifications

Essential

  • Good standard of Education

Desirable

  • Educated to degree level or equivalent in an appropriate subject

Experience

Essential

  • Working with ICT and clinical systems
  • Experience of maintaining rotas
  • Working within the NHS
  • High levels of accuracy
  • Attention to detail
  • Communication both written and verbal
  • Methodical approach to problem solving
  • Proven prioritisation skills
  • Ability to use own initiative and work independently with little supervision
  • Flexibility

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Rothschild House Group

Address

Chapel Street

Tring

Hertfordshire

HP23 6PU


Employer's website

https://www.rothschildhousesurgery.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Kim Reed

kim.reed6@nhs.net

07518418105

Date posted

24 November 2021

Pay scheme

Other

Salary

Negotiable

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

A0413-21-3265

Job locations

Chapel Street

Tring

Hertfordshire

HP23 6PU


Supporting documents

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+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.