Job summary
Cardinal Medical Practice has a
fantastic and highly rewarding opportunity for a dedicated and motivated HR
Assistant to join our progressive and innovative training practice, which encourages
the development of all staff and where you will have support and investment in
your career progression.
Patient care is paramount to the
Partners alongside the well-being of the team within the practice. With
outstanding staff retention, a varied multi-disciplinary team, Cardinal Medical
Practice offers a chance to the right candidate to be part of an amazing team
who arent afraid to think outside of the box and can offer incredible
prospects and a happy, friendly place to work.
We are flexible and keenly support
and promote staff work-life balance and development, currently supporting 4
Nurses on various stages of the Nurse Practitioner pathway and modules.
Sound like what you are looking
for?
Why not come and join our Cardinal family?
Main duties of the job
To assist in the delivery of a robust,
efficient and effective HR
service.
To support the leadership team in the
provision of a
comprehensive, high quality HR support by undertaking a wide
range of administrative tasks and efficiently working with office
systems and
processes.
About us
Located on the outskirts of
Ipswich town centre, Cardinal Medical Practice is the largest medical practice
in Suffolk and was formed as a result of a merger between Chesterfield Drive,
Deben Road and Norwich Road Surgeries. The practice is vastly dedicated to
offering high quality care to a population of approximately 30,000 patients.
The practice has a clinical team
of 4 GP Partners, 4 Salaried GP's, 3 GP Registrars, Advanced Nurse
Practitioners, Pharmacists, Paramedics, Physicians Associates, Practice Nurses,
Nurse Associates, Healthcare Assistants, Care Co-ordinators and additional
healthcare professionals. The team is supported by Management and a large
administrative team.
If you would like any further
information about the role, please contact Andrew Preston, General Manager in
the first instance - andrew.preston3@nhs.net
Informal visits are welcomed and
encouraged.
Job description
Job responsibilities
Recruitment
To assist with the
recruitment process from advertisement stage using NHS Jobs and other
recruitment platforms through to appointment including pre-employment checks as
directed by the Management Team. This includes recruitment of agency staff.
To act as a counter
signatory for processing DBS checks, including applications for work-permits
and leave to remain applications in accordance with UK Border Agency
guidelines. Ensure that all pre-employment checks are conducted in line with
national NHS Employers guidelines.
To update and maintain
HR files and systems to enable efficient processing of job vacancies and
applications and provide statistical data
To collate and maintain
a library of adverts and job descriptions
To respond to enquiries
regarding advertised posts and ad hoc enquiries to given timeframes and
standards
To arrange completion
of all new starter and induction forms
To arrange completion
of probation period
HR support
To assist with the leaver process, in
accordance with the checklist and ensuring that all relevant actions are
completed
To ensure that electronic HR files and records
are maintained appropriately
To update and maintain the HR system (Teamnet)
with relevant employee information
Other
duties
Support the team in the
achievement of objectives
Contribute to team
meetings and participate in formulating plans for continuous service
improvement
Participate in the
staff appraisal and training programme as required to fulfil the duties of the
post
Assist and provide
support for HR projects as required
Promote good and
effective working relationships with the teams to provide a good quality and
efficient service at all times
Undertake any other
duties or responsibilities which may be reasonably requested
Information Systems and Monitoring
Responsible for the
quality of data recorded.
Establish and
accurately maintain information systems.
Maintain accurate and
efficient computerised and manual filing systems
This is not exhaustive and there may be, on
occasion, a requirement to carry out other additional tasks to support your
colleagues or the organisation if needed.
Job description
Job responsibilities
Recruitment
To assist with the
recruitment process from advertisement stage using NHS Jobs and other
recruitment platforms through to appointment including pre-employment checks as
directed by the Management Team. This includes recruitment of agency staff.
To act as a counter
signatory for processing DBS checks, including applications for work-permits
and leave to remain applications in accordance with UK Border Agency
guidelines. Ensure that all pre-employment checks are conducted in line with
national NHS Employers guidelines.
To update and maintain
HR files and systems to enable efficient processing of job vacancies and
applications and provide statistical data
To collate and maintain
a library of adverts and job descriptions
To respond to enquiries
regarding advertised posts and ad hoc enquiries to given timeframes and
standards
To arrange completion
of all new starter and induction forms
To arrange completion
of probation period
HR support
To assist with the leaver process, in
accordance with the checklist and ensuring that all relevant actions are
completed
To ensure that electronic HR files and records
are maintained appropriately
To update and maintain the HR system (Teamnet)
with relevant employee information
Other
duties
Support the team in the
achievement of objectives
Contribute to team
meetings and participate in formulating plans for continuous service
improvement
Participate in the
staff appraisal and training programme as required to fulfil the duties of the
post
Assist and provide
support for HR projects as required
Promote good and
effective working relationships with the teams to provide a good quality and
efficient service at all times
Undertake any other
duties or responsibilities which may be reasonably requested
Information Systems and Monitoring
Responsible for the
quality of data recorded.
Establish and
accurately maintain information systems.
Maintain accurate and
efficient computerised and manual filing systems
This is not exhaustive and there may be, on
occasion, a requirement to carry out other additional tasks to support your
colleagues or the organisation if needed.
Person Specification
Qualifications
Essential
- We are seeking an experienced and dedicated HR assistant, with an NVQ Level 3 qualification and someone who is looking to contribute to the effective running of the practice, maintaining a positive, collaborative working relationship with our friendly and welcoming team?
Person Specification
Qualifications
Essential
- We are seeking an experienced and dedicated HR assistant, with an NVQ Level 3 qualification and someone who is looking to contribute to the effective running of the practice, maintaining a positive, collaborative working relationship with our friendly and welcoming team?
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
