Finance Administrator

Job description

Job responsibilities

JOB DESCRIPTION

REPORTS TO: Deputy Practice Manager

SALARY: £30,000 per annum pro rata

HOURS: 25 hours per week

Job summary:

The Finance Administrator will be highly organised, numerically driven, detail-oriented and have a good background in finance. They will play a crucial role in managing financial records, ensuring accurate data entry. The post holder will be proficient in Xero accounting software and have a strong understanding of financial processes. They will be produce account reports as required by the business and assist is budgeting. The Finance Administrator will serve

• Maintain and update financial records using Xero
• Perform data entry tasks with a high level of accuracy and attention to detail
• Manage and maintain Xero account package
• Manage accounts receivable and payable in a timely manner, ensuring unpaid invoices are chased up
• Maintain reports on financial metrics including monthly and quarterly reports
• Report on financial projections (e.g. liquidity and cash flow)
• Prepare monthly, quarterly reports, and assisting the Deputy Manager, Business Development Manager and Finance Partner in preparing cashflow forecasts and budgeting
• Bank statement reconciliation
• Banking
• Make claims to PCN, ICB, GP Federation and other stakeholders
• Keep records of invoices and tax payments
• Proactively chase up debtors
• Manage the practices liabilities (e.g. insurance premium)
• Identify and address account discrepancies

• Payroll Admin including staff salaries, banking, PAYE and pensions payments, SD55 termination, annual update
• Liaison with accountant and assist in preparation of annual year end accounts reports
• Assist in preparing financial reports and documentation for audits.
• Any other associated finance and accounting tasks

Responsibilities

• Create and update spreadsheets of daily transactions
• Manage accounts receivable and payable
• Review and process reimbursements
• Prepare budgets
• Maintain reports on financial metrics, including investments, return on assets and growth rates
• Keep records of invoices and tax payments
• Manage companys liabilities (e.g. insurance premium)
• Identify and address account discrepancies

• Participate in payroll processes
• Report on financial projections (e.g. liquidity and cash flow)

Requirements and skills

• Proven work experience as a Finance Administrator,Finance Assistantor similar role
• Hands-on experience with accounting software, like Xero
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Time-management and organisation skills
• Confidentiality

Person Specification

Experience

Essential

• Finance or accounting knowledge and experience
• Understanding of financial regulations and internal control procedures
• Intermediate Excel skills
• Experience using financial software

Desirable

• Experience in General Practice
• Understanding of General Practice Finance
• Experience in Xero

Qualifications

Essential

• Grade C or above in GCSE English and Maths
• Diploma of Higher Education
• Finance or accountancy qualification

Desirable

• Further professional development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Battersea Fields Practice

Address

3 Austin Road

London

SW11 5JP

Employer's website

https://www.batterseafieldspractice.co.uk/ (Opens in a new tab)