Job summary
OurNet
Health Services provides the Walsall Extended Access Service and employs in
excess of 60 locum clinicians. As well as this workforce, OurNet recruits many
of the Walsall PCNs Additional Roles Reimbursement Scheme staff and had a large
administration team to support the delivery of these services.
We
are pleased to recruit a HR Coordinator to support our expanding team. The post
holder will responsible for coordinating the recruitment and revalidation of
employees and locum clinicians. In addition to these duties, the post holder
will support the Business Manager and Operations Manager in all HR functions
within the business.
Main duties of the job
The main
duties within this role will include, but are not limited to, the following
tasks:
Complete
pre-employment checks of employees and locum staff
Organise
and conduct pre-employment meetings
Ensure
full compliance with OurNets recruitment policies and procedures
Communicate
with the OurNet employment law specialist team for advise and support
Participate
in the annual appraisals of the clinical and non-clinical workforce, supporting
the individuals line manager
Liaise
with service leads to ensure effective recruitment processes are undertaken,
including the shortlisting of applicants
Effectively
coordinated annual leave requests and calendars, across the organisation
Support
the Operations Manager to ensure full compliance with the organisations mandatory
training policy
Attend
meetings as and when required
Organise
new starter inductions with the relevant teams
Support
the Business Manager and Finance Administrator with the monthly payroll process
Work
with the businesss software such as; Atlas, Xero and Clarity Team Net
Help
to develop and maintain effective communication within the organisation
Collate
statics and assist in preparing reports
Ensure
the compliance and safe storage of company and employee data
Liaise
with the OurNet payroll provider to ensure new employees are added to the
payroll with accurate information in a timely manner.
Complete
all mandatory training, as decided by the organisation, as and when required.
About us
OurNet Health Services is a provider of primary care services to the NHS patients in Walsall. Established in 2019 with the support of GPs in Walsall, we aim to deliver excellent care to patients when they need it most.
Primary care is changing; both the way we interact with patients and the local structures. It is an exciting and dynamic time to work within General Practice. In Walsall, networks of local GP practices have formed seven Primary Care Networks (PCNs) to help improve the care offered to the local population and develop new ways of working. One of these opportunities is the role of HR coordinator. This role will involve supporting the Management team, to ensure compliance of both clinical and non-clinical staff compliance.
The successful candidate will work closely with the management team, to promote and support the implementation of the organisations policies amongst all of their staff.
Job description
Job responsibilities
Complete pre-employment checks of employees and locum staff
Organise and conduct pre-employment meetings
Ensure full compliance with OurNets recruitment policies and procedures
Communicate with the OurNet employment law specialist team for advise and support
Participate in the annual appraisals of the clinical and non-clinical workforce, supporting the individuals line manager
Liaise with service leads to ensure effective recruitment processes are undertaken, including the shortlisting of applicants
Effectively coordinated annual leave requests and calendars, across the organisation
Support the Operations Manager to ensure full compliance with the organisations mandatory training policy
Attend meetings as and when required
Organise new starter inductions with the relevant teams
Support the Business Manager and Finance Administrator with the monthly payroll process
Work with the businesss software such as; Atlas, Xero and Clarity Team Net
Help to develop and maintain effective communication within the organisation
Collate statics and assist in preparing reports
Ensure the compliance and safe storage of company and employee data
Liaise with the OurNet payroll provider to ensure new employees are added to the payroll with accurate information in a timely manner.
Complete all mandatory training, as decided by the organisation, as and when required.
Confidentiality:
- The post holder will comply with the Company Confidentiality Policy and must not, under any circumstances, disclose information to anyone outside of the organisation.
- In the performance of the duties outlined in this Job Description, the post holder will have access to confidential financial information relating to the business, staff and other healthcare workers. All such information from any source is to be regarded as strictly confidential.
Health & Safety:
The post holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Health & Safety Policy, to include:
- Using personal security systems within the workplace according to the organisations guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Reporting potential risks identified.
Equality and Diversity:
The post holder will support the equality, diversity and rights of colleagues, patients and carers, to include:
- Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development:
The post holder will participate in any training programme implemented by the organisation as part of this employment and will participate in an annual individual performance review.
Quality:
The post-holder will strive to maintain quality within the organisation and will:
- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources.
Job description
Job responsibilities
Complete pre-employment checks of employees and locum staff
Organise and conduct pre-employment meetings
Ensure full compliance with OurNets recruitment policies and procedures
Communicate with the OurNet employment law specialist team for advise and support
Participate in the annual appraisals of the clinical and non-clinical workforce, supporting the individuals line manager
Liaise with service leads to ensure effective recruitment processes are undertaken, including the shortlisting of applicants
Effectively coordinated annual leave requests and calendars, across the organisation
Support the Operations Manager to ensure full compliance with the organisations mandatory training policy
Attend meetings as and when required
Organise new starter inductions with the relevant teams
Support the Business Manager and Finance Administrator with the monthly payroll process
Work with the businesss software such as; Atlas, Xero and Clarity Team Net
Help to develop and maintain effective communication within the organisation
Collate statics and assist in preparing reports
Ensure the compliance and safe storage of company and employee data
Liaise with the OurNet payroll provider to ensure new employees are added to the payroll with accurate information in a timely manner.
Complete all mandatory training, as decided by the organisation, as and when required.
Confidentiality:
- The post holder will comply with the Company Confidentiality Policy and must not, under any circumstances, disclose information to anyone outside of the organisation.
- In the performance of the duties outlined in this Job Description, the post holder will have access to confidential financial information relating to the business, staff and other healthcare workers. All such information from any source is to be regarded as strictly confidential.
Health & Safety:
The post holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Health & Safety Policy, to include:
- Using personal security systems within the workplace according to the organisations guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Reporting potential risks identified.
Equality and Diversity:
The post holder will support the equality, diversity and rights of colleagues, patients and carers, to include:
- Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development:
The post holder will participate in any training programme implemented by the organisation as part of this employment and will participate in an annual individual performance review.
Quality:
The post-holder will strive to maintain quality within the organisation and will:
- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources.
Person Specification
Experience
Essential
- 3 years minimum experience of HR functions within an organisation
- Competent in using Excel and Microsoft applications
- Basic knowledge of HR law and employment best practice
- Diligent with strong attention to detail
- Good organisational skills and the ability to follow policies and procedures in detail
- Ability to meet deadlines
- Work autonomously
- Able to prioritise workload
- Ability to demonstrate tact, discretion and sensitivity
- Excellent level of written and verbal communication skills
- Ability to deal with sensitive and confidential information
- Ability to develop effective working relationships with the workforce
- Hold a full driving licence
Desirable
- NVQ Level 3 in Business Administration
- Previous experience within the NHS
- Experience in NHS recruitment and pre-employment checks
Person Specification
Experience
Essential
- 3 years minimum experience of HR functions within an organisation
- Competent in using Excel and Microsoft applications
- Basic knowledge of HR law and employment best practice
- Diligent with strong attention to detail
- Good organisational skills and the ability to follow policies and procedures in detail
- Ability to meet deadlines
- Work autonomously
- Able to prioritise workload
- Ability to demonstrate tact, discretion and sensitivity
- Excellent level of written and verbal communication skills
- Ability to deal with sensitive and confidential information
- Ability to develop effective working relationships with the workforce
- Hold a full driving licence
Desirable
- NVQ Level 3 in Business Administration
- Previous experience within the NHS
- Experience in NHS recruitment and pre-employment checks
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
