Rushall Medical Centre

Clinical Coder - Administrator

The closing date is 31 August 2025

Job summary

An opportunity has arisen for a Clinical Coder to join our busy and forward-thinking practice. Rushall Medical Centre is dedicated to providing safe and compassionate care to approximately 15,000 patients within the local area. We are an EMIS practice with 5 Partners, 3 Salaried GP's including a Pharmacy Team, Paramedic, Nurses and Healthcare Assistants and a knowledgeable administration team.

We are seeking an enthusiastic and motivated individual to undertake the clinical coding of all hospital, clinical and other support services correspondence within the practice.

Main duties of the job

This role will include the daily processing of all incoming correspondence to the practice, received either physically or electronically by scanning and actioning as necessary using the Docman system ensuring that all patients have accurate and up to date data on their medical records. The ideal candidate will be able to extract the necessary data from correspondence and process the information for action as per practice protocol.

About us

Rushall Medical Centre is a modern purpose built general practice which is located approximately 3 miles outside of Walsall Town Centre. We have onsite parking for both patients and staff. We have a high performing team including GP's, Pharmacists, Paramedic, Practice Nurses, Nursing Associate, Healthcare Assistants, Social Prescriber who work alongside our dedicated administration team. We have approximately 15,000 patients registered at the practice.

Date posted

04 August 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A0236-25-0002

Job locations

107 Lichfield Road

Rushall

Walsall

WS4 1HB

Job description

Job responsibilities

The Clinical Coder will be required to undertake the following duties.

Maintain and process all incoming and outgoing correspondence via the post or electronically

Daily scanning of all clinical letters received into Docman for processing

Importation of electronically received clinical letters into Docman for processing

Distributing clinical letters fairly and equitably according to addressed clinical recipient.

Using workflow optimisation to reduce GP workload through direct processing with no clinical input of a variety of correspondence types, e.g. DNA letters, letters indicating appointments

Ensuring all clinical correspondence is correctly filed in electronic patient records, in accordance with letter/department type and dates

Extraction of relevant data from clinical letters for coding onto patients electronic record using the clinical code browser to select the most appropriate clinical code

Distribution of all received post to appropriate team members as necessary if not required for clinical coding

Filing of received clinical correspondence in a correct manner, in accordance with practice policy

Ensuring clinical letter actions are undertaken in a timely manner, either through distribution of actions to relevant team members, or through direct action from yourself as administrator, i.e. booking an appointment or requesting a blood test

To help ensure that services are:

Provided in a timely and efficient way

Responsive to the needs of the patients

Working effectively and efficiently

Additional duties:

Help out in other administration areas where your line manager identifies where support is needed

General administration duties where the need arises