Business and Finance Manager

Job description

Job responsibilities

Explore funding opportunities/bidding opportunities for new services and collaborative working opportunities

Understand and report on the financial implications of contract and legislation changes

To be a point of contact for the Practice Accountant Manage Practice accounts; submit year-end figures promptly and liaise with the Practice accountant

Monitor cash-flow, prepare regular forecasts, reports and budget statements to the Partners

Monitor and oversee the reconciliation of bank accounts; negotiate/liaise with the Practice Banker and Accountants

Monitor and oversee the reconciliation of income and expenditure statements and purchase/sales ledger transactions

Ensure invoices are paid within the given timeframe, delegating this task to the finance team where appropriate

Ensure Partners parity share ratios are kept up to date

Manage Partners drawings and profit shares according to their parity share ratios

Monitor records and ensure appropriate submission of Estimate of Pensionable Profits, Partners Type I certificates and support the preparation and submission of salaried GP Type II certificates submitting information to PCSE as required

Ensure PCSE records are up to date and changes are effectively actioned and liaise with them to effect any changes needed eg performers list starters, leavers, pension queries

To have overall responsibility of the payroll function for the Practice, overseeing PAYE for Practice staff, the maintenance of appropriate records, ensuring HMRC requirements are met

To work closely with the HR Manager to set rates of pay, ensuring affordability, statutory compliance and competitiveness Responsibility for setting staff budgets, monitoring and creating quarterly reports to present to the Partners

Set training budgets, monitoring and approving staff training costs where necessary

Manage contributions to the Practice pension scheme(s), overseeing this in relation to Staff

Oversee the monitoring of PPA income and ensure stock purchases are cost effective

Manage and monitor PCN income liaising with Partner Practices as necessary and ensuring year end balance sheet is produced for accounting purposes

Implement, support and monitor performance and income of any additional services the Practice or PCN are tendered to deliver eg WIT

Oversee appropriate systems for handling and recording of cash, cheques, card payments and petty cash

Manage and maximise claims for reimbursement schemes available to the Practice, eg staffing, apprenticeship schemes, locum reimbursement schemes and insurance claims

Manage ARRS (Additional Roles Reimbursement Scheme) budget, ensuring monthly claims are submitted, and provide regular updates to the Partners

Maintain the risk register in relation to financial matters which could affect the operation and financial status of the Practice

Manage Finance KPIs developing quarterly reports for the Management Team and Partners

Monitor income generated by the Patient Data Team, ensure that it is recovered in a timely manner and that patient fees are appropriate

Maintain the HMRC DAS Account as appropriate in relation to apprenticeships within the workforce, seeking to obtain funding if appropriate

Liaise with the appropriate education bodies regarding placements in the Practice, ensuring invoices are raised and income received is as expected

Authorise maintenance and purchase of any Practice equipment

Maintain and monitor Practice payment transactions in line with Payment Card Industry Data Security Standards (PCIDSS) and ensure compliance and Practice policy is kept up to date

Liaising with external bodies such as solicitors/accountants for matters relating to declaration of trust/partnership deed/land purchases/property transactions

Ensure building/lease contracts are reviewed appropriately and liaise between landlords, tenants and legal bodies eg NHSPS/Pharmacy Tenancy

Liaise with NHS England, the Practice Surveyor and the District Valuers Office regarding notional rent payments and reviews, ensuring Practice premises valuations are undertaken when required

Attend Estates Strategy Meetings where necessary

Person Specification

Qualifications

Essential

• Business Qualification
• Excellent standard of education with excellent literacy and numeracy skills

Desirable

• Accounting Qualification
• Healthcare Management or Leadership Qualification

Experience

Essential

• Experience of managing accounting procedures including budget and cash flow forecasting
• Experience of maintaining financial information systems
• Experience of strategic planning
• Experience of workforce planning, forecasting and development
• Experience of successfully developing and implementing projects
• Experience of using an Accounting Package
• Experience of Bid writing
• Experience of performance management including appraisal writing, staff development and disciplinary procedures
• Experience of chairing and leading meetings, producing agendas and minutes

Desirable

• Primary Care/General Practice experience
• Experience of primary care/running costs for NHS organisations
• Knowledge of how General Practice and PCNs are funded
• Experience of Sage payroll package

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Larwood Health Partnership

Address

56 Larwood Avenue

Worksop

Nottinghamshire

S81 0HH

Employer's website

https://www.larwoodhealthpartnership.co.uk/ (Opens in a new tab)