Job summary
The Ryan Medical Centre is looking for an experienced medical document scanner / coder to join our newly formed workflow team.
The post holder will be highly motivated in working as part of a team to provide excellent administrative support to the clinical team.
If you are adaptable, work accurately and happy to work to tight deadlines, you have what this role needs! You will join the workflow team, working to complete all functions involved in the preparation, scanning, and coding of important documents.
Main duties of the job
To ensure that all incoming and internal patient
correspondence is filed in the patients medical record and relevant
information is coded.
To be able to locate documents as needed by the clinical and
non-clinical staff.
To carry out administrative related tasks as delegated by
the doctors and non- clinical staff.
To summarise and read code relevant information from
patients clinical records into the practice computer system, working strictly
in accordance with the practice notes summarising protocol.
About us
The Ryan Medical Centre is a friendly, welcoming, innovative, and well-established GP Practice in Bamber Bridge. Delivering care to over 10,000 patients, we are situated in an easily accessible location with free onsite parking and motorway links nearby for easy commuting.
The Benefits
- Supportive Team both clinical and non-clinical
- Opportunities to develop are encouraged
- Salary commensurate with qualification and experience
- NHS Pension
- Daily opportunity for peer support in our daily informal meetings
We appreciate that our patient care is dependent on our hard-working team delivering high-quality, efficient and safe services - whichever area of the Practice they work in. The Partners are highly committed to making the Practice a rewarding and good place to work.
Job description
Job responsibilities
Scanning duties
- Sort and date stamp all incoming patient-related mail.
- Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
- Add any additional information about the source of the document
- Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
- Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale
- Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Summarising Duties
Culling and sorting patient records and letters in preparation for summarising
Reviewing medical records and producing an accurate summary of the patients medical history.
Read coding the information into the practice clinical system
- Auditing data collection standards in the practice
Monitoring progress of notes summarising against practice targets
Monitoring patient call and recall systems
Filing and retrieving paperwork
Coding
- Identify relevant clinical information contained in patient correspondence
- Code or free text the clinical information on to the patient record
- Deal with queries relating to coding
Job description
Job responsibilities
Scanning duties
- Sort and date stamp all incoming patient-related mail.
- Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
- Add any additional information about the source of the document
- Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
- Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale
- Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Summarising Duties
Culling and sorting patient records and letters in preparation for summarising
Reviewing medical records and producing an accurate summary of the patients medical history.
Read coding the information into the practice clinical system
- Auditing data collection standards in the practice
Monitoring progress of notes summarising against practice targets
Monitoring patient call and recall systems
Filing and retrieving paperwork
Coding
- Identify relevant clinical information contained in patient correspondence
- Code or free text the clinical information on to the patient record
- Deal with queries relating to coding
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- Training in administrative / clerical duties
Skills
Essential
- Works effectively as part of a team
- Ability to work to deadlines in a fast-paced environment
- Attention to detail on a consistent basis, identifying and rectifying errors quickly and easily
- Understanding of data security and confidentiality
- Excellent communication skills
- Ability to think analytically; anticipating obstacles and thinking ahead
Desirable
- Committed to own personal development and an ability to support others to develop and progress
Experience
Essential
- Experience of scanning and/or clinical coding in primary or other healthcare setting
- Experience of working in a GP surgery or NHS office environment
- Experience of EMIS Web and other NHS computer systems
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- Training in administrative / clerical duties
Skills
Essential
- Works effectively as part of a team
- Ability to work to deadlines in a fast-paced environment
- Attention to detail on a consistent basis, identifying and rectifying errors quickly and easily
- Understanding of data security and confidentiality
- Excellent communication skills
- Ability to think analytically; anticipating obstacles and thinking ahead
Desirable
- Committed to own personal development and an ability to support others to develop and progress
Experience
Essential
- Experience of scanning and/or clinical coding in primary or other healthcare setting
- Experience of working in a GP surgery or NHS office environment
- Experience of EMIS Web and other NHS computer systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.