Job summary
We are looking for an enthusiastic and motivated Medical
Secretary to join our admin team to provide support to the doctors and health
professionals and Management Team. The post holder will need to be competent in
audio typing and word processing and will require excellent communication
skills.
The
candidate would ideally be qualified or have some knowledge of being a medical
secretary in a GP Surgery, but the practice would provide training to the right
candidate.
Main duties of the job
To provide an efficient audio, copy typing and word
processing service for GPs and Health Professionals as required. This includes
the typing of letters, reports, patient referrals, minutes, memorandums, etc.
in an accurate and quality manner
Update SOPs as necessary
Liaise with secondary and primary care colleagues with
regards to waiting times and correspondence
Prepare invoices for private work.
Send death certificates/cremation paperwork to the coroners
office/undertakers.
To make appointments and bookings as required.
To establish and maintain filing and administrative systems
so that written or computer information is easily accessible and secure.
To assist with the gathering of statistics and information
when required.
To provide flexible cover for members of the secretarial team
during periods of sickness and annual leave
To monitor Practice emails
Please see attached Job Description.
This
list is neither exhaustive nor exclusive and will be reviewed periodically in
conjunction with the post holder and our business needs.
About us
Probus Surgery is a well-established Primary Care
business and are proud to offer the highest standard of patient healthcare.
Probus is our main surgery and we do hold clinics at The Merlin Centre and
Tregony. We currently have 8 GPs and a
great practice team which consists of Paramedics, Nurses, HCAs, Pharmacists,
Dispensers, Receptionists and Admin. We currently have over 9000 patients.
Job description
Job responsibilities
To provide an efficient audio, copy typing and word
processing service for GPs and Health Professionals as required. This includes
the typing of letters, reports, patient referrals, minutes, memorandums, etc.
in an accurate and quality manner
Update SOPs as necessary
Liaise with secondary and primary care colleagues with
regards to waiting times and correspondence
Prepare invoices for private work.
Send death certificates/cremation paperwork to the coroners
office/undertakers.
To make appointments and bookings as required.
To establish and maintain filing and administrative systems
so that written or computer information is easily accessible and secure.
To assist with the gathering of statistics and information
when required.
To provide flexible cover for members of the secretarial team
during periods of sickness and annual leave
To monitor Practice emails
Job description
Job responsibilities
To provide an efficient audio, copy typing and word
processing service for GPs and Health Professionals as required. This includes
the typing of letters, reports, patient referrals, minutes, memorandums, etc.
in an accurate and quality manner
Update SOPs as necessary
Liaise with secondary and primary care colleagues with
regards to waiting times and correspondence
Prepare invoices for private work.
Send death certificates/cremation paperwork to the coroners
office/undertakers.
To make appointments and bookings as required.
To establish and maintain filing and administrative systems
so that written or computer information is easily accessible and secure.
To assist with the gathering of statistics and information
when required.
To provide flexible cover for members of the secretarial team
during periods of sickness and annual leave
To monitor Practice emails
Person Specification
Skills
Desirable
- Exceptional spelling and grammar for typing clinical and administrative letters and other correspondence
- High level of written and oral communication skills
- Excellent organisational skills and ability to prioritise work.
- Ability to maintain strict confidentiality
- Ability to work flexibly as part of a team and independently
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- AMSPAR medical secretarial or equivalent qualification
- RSA stage 2 typing plus audio typing and text processing or equivalent qualification
Experience
Desirable
- Experience of working within a GP practice
- Knowledge of SystmOne clinical system
- Knowledge of Lexacom
- High knowledge of medical terminology to accurately type out letters, medical reports, and other documents
- Computer literacy, including a working knowledge of relevant programs, such as Word and Excel
Person Specification
Skills
Desirable
- Exceptional spelling and grammar for typing clinical and administrative letters and other correspondence
- High level of written and oral communication skills
- Excellent organisational skills and ability to prioritise work.
- Ability to maintain strict confidentiality
- Ability to work flexibly as part of a team and independently
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- AMSPAR medical secretarial or equivalent qualification
- RSA stage 2 typing plus audio typing and text processing or equivalent qualification
Experience
Desirable
- Experience of working within a GP practice
- Knowledge of SystmOne clinical system
- Knowledge of Lexacom
- High knowledge of medical terminology to accurately type out letters, medical reports, and other documents
- Computer literacy, including a working knowledge of relevant programs, such as Word and Excel
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.